Scheduling Assistant
Scion Staffing · United States
- Hybrid
- Contract
- $78,000 / year
- United States
Job highlights
- Part-time remote Scheduling Assistant role.
- Directly support CEO with high-level tasks.
- Manage complex calendar and meeting coordination.
- Requires strong organizational and communication skills.
- Ideal for adaptable administrative professionals.
About the role
Scheduling Assistant
Scion Staffing has been engaged to conduct a search for a Scheduling Assistant on behalf of our client, a fast-growing, mission-driven startup organization in Washington state. This is an exciting opportunity for an organized, polished, and adaptable administrative professional who enjoys supporting executive leadership in a dynamic, fast-paced environment.
This position is part-time, fully remote role that directly supports the CEO with high-level scheduling coordination and administrative support. The ideal candidate is proactive, detail-oriented, quick-thinking, and able to pivot priorities seamlessly in a startup environment.
POSITION OVERVIEW
The Scheduling Assistant will play a critical role in ensuring the CEO’s calendar, meetings, and daily coordination needs run smoothly and efficiently. This individual will serve as a key administrative support partner by managing scheduling logistics, coordinating communications, and helping maintain organization across competing priorities.
KEY RESPONSIBILITIES
- Manage and maintain the CEO’s complex calendar and scheduling needs
- Coordinate meetings, appointments, and communications with internal and external stakeholders
- Adjust schedules and priorities quickly as business needs evolve
- Provide organized and proactive administrative support to executive leadership
- Maintain professionalism, confidentiality, and responsiveness in all communications
- Assist with coordination of virtual meetings and related logistics
- Support day-to-day operational organization in a startup environment
- Collaborate via Slack and Microsoft Office Suite to ensure smooth communication and workflow management
QUALIFICATIONS
- 2–3 years of administrative, executive support, or scheduling experience preferred
- Professional, polished, and courteous demeanor
- Comfortable working independently in a remote/home office setting
- Proficiency with Microsoft Office Suite and Slack required
- Ability to maintain confidentiality and exercise sound judgment
- Experience supporting executives or leadership teams strongly preferred
COMPENSATION AND DETAILS
- Part-time opportunity, approximately 20 hours per week
- Monday–Friday schedule, approximately 8:00 AM–12:00 PM
- Pay rate anticipated at $40.00–$50.00 per hour, dependent on experience
- Laptop and phone provided
- Fully remote/home office-based role
ABOUT OUR SEARCH FIRM
Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.
Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
Key skills/competency
- Scheduling Assistant
- Executive Support
- Calendar Management
- Administrative Support
- Remote Work
- Startup Environment
- Microsoft Office Suite
- Slack
- Communication Skills
- Detail-Oriented
Skills & topics
- Scheduling Assistant
- Executive Assistant
- Administrative Assistant
- Remote Work
- Part-Time
- Startup
- CEO Support
- Calendar Management
- Microsoft Office
- Slack
How to get hired
- Tailor your resume: Highlight administrative, executive support, and scheduling experience. Quantify achievements where possible.
- Craft a compelling cover letter: Emphasize your professionalism, adaptability, and remote work experience.
- Showcase your skills: Demonstrate proficiency in Microsoft Office Suite and Slack. Mention experience with executive support.
- Prepare for remote interview: Ensure a professional remote setup and articulate your ability to work independently and manage priorities.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Scheduling Assistant role at Scion Staffing's client?
- The Scheduling Assistant position is a fully remote role, allowing you to work from your home office. This offers flexibility and eliminates the need for daily commuting.
- How many hours per week is the Scheduling Assistant position?
- This is a part-time position, requiring approximately 20 hours per week, with a typical schedule from Monday to Friday, 8:00 AM to 12:00 PM.
- What are the primary responsibilities of the Scheduling Assistant for the CEO?
- The Scheduling Assistant will manage the CEO's complex calendar, coordinate meetings, handle communications, and provide general administrative support in a fast-paced startup environment.
- What software proficiencies are required for the Scheduling Assistant role?
- Proficiency in Microsoft Office Suite and Slack is required for this role to ensure effective communication and workflow management.
- What experience is preferred for the Scheduling Assistant position?
- Preference is given to candidates with 2-3 years of administrative, executive support, or scheduling experience, particularly experience supporting leadership teams.
- What is the anticipated pay rate for the Scheduling Assistant position?
- The anticipated pay rate for the Scheduling Assistant role is between $40.00 and $50.00 per hour, depending on your experience and qualifications.
- Is this a good opportunity for someone seeking a career in executive support?
- Yes, this role offers valuable experience supporting a CEO in a growing startup, providing direct exposure to high-level executive operations and administrative functions.