Administrative Assistant

Administrative Assistant - Hybrid

Satcon is a premier IT consulting and software solutions provider based in Dallas, Texas. As an Inc. 5000 honoree, we specialize in empowering global enterprises through high-end ERP applications, business intelligence, and digital transformation. Our success is built on a foundation of operational excellence and technical expertise. We are currently seeking a highly organized and proactive Administrative Assistant to support our Dallas headquarters and ensure the seamless execution of our daily business operations.

Role Overview

The Administrative Assistant will play a critical role in maintaining the organizational heartbeat of Satcon. This hybrid position requires a blend of in-office coordination and remote administrative support. You will work closely with our leadership and consulting teams to manage schedules, coordinate office logistics, and provide high-level clerical support. We are looking for a professional who is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced consulting environment.

Primary Responsibilities

• Manage daily operations at our North Dallas Parkway suite, including mail handling, supply procurement, and maintaining a professional office environment.
• Coordinate internal and external meetings, ensuring executive calendars are optimized and conflict-free.
• Assist in the preparation of professional reports, memos, and presentations for client-facing engagements.
• Arrange travel logistics for our consulting teams, including flights, accommodations, and itinerary management.
• Serve as a point of contact for vendors and partners, ensuring professional correspondence across all channels.
• Update and maintain internal records, ensuring all corporate documentation is filed accurately and remains easily accessible.

Candidate Requirements

• 2–5 years of experience in an administrative or office management role, preferably within a professional services or tech-oriented firm.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with cloud-based collaboration tools (Zoom, Slack, Google Workspace).
• Proven track record of managing complex schedules and multi-tasking without sacrificing accuracy.
• Exceptional verbal and written communication skills with the ability to handle sensitive information with total confidentiality.
• An Associate’s or Bachelor’s degree is preferred, but substantial professional experience in a similar capacity will be prioritized.

Compensation & Work Environment

• Base Salary: $45,000 – $58,000 per year (depending on experience and administrative certifications).
• Hybrid Schedule: 3 days on-site at our Dallas office for administrative tasks and 2 days remote for focused clerical work.
• Benefits: Satcon offers competitive health insurance packages, paid time off (PTO), and a stable, professional growth environment within the IT sector.

Satcon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Key skills/competency

• Administrative Assistant
• Office Management
• Scheduling
• Calendar Management
• Travel Coordination
• Communication
• Microsoft Office Suite
• Cloud Collaboration Tools
• Documentation
• Confidentiality