Administrative Assistant

Job Overview

Sander Geophysics is seeking a dedicated and organized Administrative Assistant to join our team. This permanent, full-time position requires a professional with 2-3 years of experience, excellent communication skills, and proficiency in common office software. The successful candidate will be integral to supporting daily operations, managing communications, and maintaining efficient office systems.

Work Term: PermanentWork Language: EnglishHours: 37.5 hours per weekEducation: College/CEGEPExperience: 2 years to less than 3 years

Key Responsibilities

• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Conduct research.

Required Skills & Knowledge

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Electronic mail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Other Benefits

• Free parking available
• On-site amenities
• Travel insurance

Diversity & Inclusion Support

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

Key skills/competency

• Office Administration
• Communication Skills
• Data Entry
• Travel Coordination
• Record Management
• MS Office Suite
• Organizational Skills
• Time Management
• Customer Service
• Problem-Solving