PT CPD Registration Assistant
San Jacinto College · Houston, TX
- On site
- Full-time
- $40,000 / year
- Houston, TX
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Job highlights
- Provide administrative support to faculty and administrators.
- Manage student data, class schedules, and records.
- Coordinate meetings, events, and office operations.
- Handle financial paperwork and supply orders.
- Requires high school diploma and 3 years experience.
About the role
Major Responsibilities
The CPD Registration Assistant provides essential administrative support to administrators and faculty members. This includes managing paperwork for new faculty setup, running faculty loads, setting up daily schedules, supporting textbook adoptions, ordering supplies, and processing EPAFs and leave forms, grades, and class rolls. The role involves daily interaction with students, administrators, various departments, visitors, staff, and faculty.
Key Duties
- Entering student data for new, transition, and current students.
- Maintaining various computer-based records and files.
- Creating classes and assisting with course substitution forms.
- Scheduling and coordinating meetings and room reservations for Faculty, Advisory Board, Job Fair, Information Sessions, and New Student Orientations.
- Recording and transcribing meeting minutes.
- Collaborating with Department Chairs and Division Operations Coordinators on class cancellations, development of class schedules, and catalog revisions.
- Preparing and processing requisitions and invoices, and performing Banner entry.
- Maintaining affiliation agreements, career cluster six-year plans, and completing ad hoc projects.
- Performing general office duties such as typing letters, memos, substitute forms, and reports, including state reporting.
- Processing P-card statements and maintaining P-card records and expenditures.
- Coordinating travel arrangements, hotel, and parking reimbursements.
Additional Responsibilities
- Collecting and processing end-of-course folders.
- Ordering inventory supplies and submitting expenses.
- Coordinating facilities for classroom use, including maintenance requests.
- Ordering exams.
- Working with the Business Office as required, including attending training.
- Performing other duties as assigned.
- Proctoring as needed and assisting with recruiting development needs.
Required/Minimum Qualifications
Knowledge, Skills and Abilities:
- Ability to demonstrate College values.
- Professional image, excellent telephone etiquette, and communication skills.
- Extreme accuracy with excellent proofreading, grammar, and spelling skills.
- Ability to work in a team environment, be flexible with good public relations skills.
- Ability to work well with details and deadlines, balance multiple tasks, analyze and solve problems, and work independently in a fast-paced office environment.
- Basic skill level in Microsoft Office (Word, Excel & PowerPoint).
Education and Experience:
- Required Education: High school diploma or equivalent.
- Preferred Education: High school diploma or equivalent plus one year of specialized or technical training beyond high school.
- Required Experience: Three years of office, clerical, or administrative support experience; or an equivalent combination of education and experience.
- Preferred Experience: Three years of experience including one or more years in a higher education environment.
Additional Information
- Remote Work Opportunities: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
- Work Environment: Office environment.
- Salary Grade: CLERI
- Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
- Requisition Number: req6311
- Posting Close Date: 6/10/2026
Key skills/competency
- Administrative Support
- Data Entry
- Scheduling
- Office Management
- Student Services
- Higher Education
- Microsoft Office Suite
- Communication Skills
- Record Keeping
- Time Management
Skills & topics
- CPD Registration Assistant
- Administrative Support
- Clerical
- Data Entry
- Scheduling
- Office Management
- Higher Education
- Student Services
- San Jacinto College
- Texas
How to get hired
- Tailor your resume: Highlight your 3+ years of administrative or clerical experience, emphasizing accuracy, detail-orientation, and proficiency with Microsoft Office Suite.
- Showcase relevant skills: Emphasize experience in higher education environments, student data management, scheduling, and record-keeping in your application.
- Demonstrate College values: Prepare to discuss how you align with San Jacinto College's values and present a professional demeanor.
- Prepare for interview questions: Be ready to answer questions about managing multiple tasks, meeting deadlines, problem-solving, and working independently in a fast-paced office.
Technical preparation
Practice Microsoft Office Suite functions.,Familiarize yourself with database entry concepts.,Review scheduling and calendar management tools.,Understand basic office supply ordering processes.
Behavioral questions
How do you handle competing deadlines?,Describe a time you solved a problem.,How do you ensure accuracy in your work?,How do you contribute to a team environment?
Frequently asked questions
- What are the primary responsibilities of a CPD Registration Assistant at San Jacinto College?
- The CPD Registration Assistant at San Jacinto College provides administrative support to faculty and administrators, manages student data and records, schedules meetings and events, handles financial paperwork, and orders supplies. They are crucial in maintaining smooth daily operations within the department.
- What education and experience are required for the CPD Registration Assistant position?
- A high school diploma or equivalent is required, along with at least three years of office, clerical, or administrative support experience. One year of specialized or technical training beyond high school and prior experience in a higher education environment are preferred.
- Is the CPD Registration Assistant position at San Jacinto College remote?
- No, the duties of this position require a physical presence at the assigned on-site work location. There is very limited or no opportunity for remote work arrangements for this role.
- What software proficiency is needed for the CPD Registration Assistant role?
- Candidates need a basic skill level in Microsoft Office, specifically Word, Excel, and PowerPoint. Experience with Banner programs for data entry is also utilized in this role.
- How does San Jacinto College handle the salary for the CPD Registration Assistant position?
- The salary for the CPD Registration Assistant is based on the Board-approved salary schedule for the current fiscal year. Specific details can be found on the College's Salary Schedule.
- What are the key skills and abilities needed to succeed as a CPD Registration Assistant?
- Success in this role requires excellent communication, proofreading, grammar, and spelling skills, along with the ability to work in a team, manage multiple tasks, solve problems, and work independently in a fast-paced environment.