Job Overview
Job TitleExecutive Assistant
Job TypeFull Time
Offered Salary$70,000
LocationHybrid
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Job Description
About the Role:
We’re looking for a high-agency Executive Assistant to support a fast-moving founder. This is not a “basic admin” role. You will run the CEO’s day, protect their time, and build repeatable systems that make the company move faster. You thrive in chaos, love structure, and communicate quickly and clearly. You’re the kind of person who sees the issue before anyone asks and fixes it.
What Success Looks Like:
Within the first 2–4 weeks, you are:
- Keeping the CEO’s calendar under control with tight scheduling, confirmations, and zero missed meetings
- Turning scattered requests into organized projects, checklists, and SOPs
- Proactively handling follow-ups so nothing slips
- Making the CEO’s week feel lighter, cleaner, and faster
Responsibilities:
Calendar + Time Protection:
- Own calendar scheduling end-to-end: scheduling, rescheduling, confirmations, reminders
- Prevent conflicts, enforce priorities, and protect focus blocks
- Confirm meetings with clear agendas and the right attendees
Inbox + Communication:
- Triage email and messages: flag urgent items, draft responses, follow up relentlessly
- Maintain clean communication loops: no open threads, no ambiguity
- Send concise updates and keep stakeholders aligned
Operations + Systems:
- Build SOPs, checklists, templates, and repeatable work flows
- Keep projects moving: assign tasks, track deadlines, unblock issues
- Maintain clean documentation (Notion/Google Drive, etc.)
Founder Support:
- Help coordinate recruiting, contractors, and internal team logistics
- Handle travel planning, reservations, vendors, and personal admin when needed
- Be trusted with confidential information and sensitive priorities
Must-Have Traits (Non-Negotiable):
- High-agency: you don’t wait to be told; you anticipate and execute
- Fast communicator: concise, clear, responsive
- Systems thinker: you naturally build structure and repeatability
- Reliability: you do what you say, on time, every time
- Comfort with tools: you learn software quickly and enjoy it
Required Skills / Experience:
- 3+ years supporting an executive/founder (EA, Chief of Staff, Ops Coordinator, PM-style EA)
- Excellent written English
- Strong scheduling instincts (time zones, confirmations, “no surprises”)
- Organized, detail-driven, and calm under pressure
- Able to work with high speed and shifting priorities
Tools You Should Be Comfortable With:
- Google Calendar + Gmail (expert level)
- Slack
- Notion / ClickUp / Asana (at least one)
- Google Drive (docs, sheets, folders)
- Basic AI tools (ChatGPT, Grammarly, Loom, etc.)
- You don’t have to be an AI nerd, but you should be comfortable using modern tools.
Nice-to-Haves:
- Experience supporting a founder in a startup environment
- Light project management experience
- Experience with hiring coordination, vendor management, or ops support
Key skills/competency:
- Executive Assistant
- Calendar Management
- Email Management
- Operations Support
- Project Management
- Systems Development
- Communication
- Problem Solving
- Notion
- Google Workspace
How to Get Hired at Salas Staffing
- Tailor your resume: Highlight your 3+ years of executive support and proficiency with tools like Google Workspace and Notion.
- Showcase high-agency: Provide examples of how you anticipated needs and proactively solved problems for executives.
- Quantify achievements: Use numbers to demonstrate your impact on scheduling efficiency or project completion rates.
- Prepare for practical questions: Be ready to discuss how you'd handle complex scheduling or manage sensitive information.
- Emphasize communication skills: Highlight your ability to communicate concisely and clearly in your application and interviews.
Frequently Asked Questions
Find answers to common questions about this job opportunity
01What makes the Executive Assistant role at Salas Staffing different from a basic admin role?
02What are the key responsibilities for an Executive Assistant at Salas Staffing?
03What skills are essential for the Executive Assistant position at Salas Staffing?
04Is this Executive Assistant role at Salas Staffing remote?
05What tools are expected for an Executive Assistant at Salas Staffing to be comfortable with?
06What are the 'Must-Have Traits' for this Executive Assistant role?
07How does Salas Staffing expect an Executive Assistant to contribute in the first 2-4 weeks?
08What kind of experience is preferred for the Executive Assistant role at Salas Staffing?
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