Administrative Assistant 3

Job Overview

The Administrative Assistant 3 at Rush University Medical Center works independently on multiple tasks simultaneously while maintaining the highest level of confidentiality. The role requires the ability to work well under pressure, prioritize tasks, and meet deadlines.

Key Responsibilities

• Compose letters, reports, and confidential correspondence.
• Manage multiple calendars and schedule meetings.
• Coordinate travel arrangements and conference room reservations.
• Reconcile accounts payable requests and prepare documentation.
• Handle incoming calls, emails, and visitor inquiries.
• Perform data collection, organization, and analysis for assignments.
• Maintain office supplies and manage equipment maintenance.

Minimum Qualifications

High School Diploma, five years’ administrative experience in a healthcare setting, strong project and time management skills, and advanced Microsoft Office skills (Excel, Access, PowerPoint). Must be proactive, resourceful, customer-focused, and able to work independently.

Preferred Qualifications

Bachelor’s degree preferred.

Work Details

Full Time position with a work schedule from 7:30 AM to 4:00 PM at the Rush University Medical Center in Chicago, Illinois.

Key skills/competency

• Administrative
• Healthcare
• Scheduling
• Microsoft Office
• Confidentiality
• Communication
• Organization
• Time Management
• Data Analysis
• Customer Service