Contracts Administrator

Who We Are

Rubrik is one of the fastest growing companies in Silicon Valley, revolutionizing data protection and management in the emerging multi-cloud IT industry. Recently a Top 10 of the Forbes Cloud 100 and in the LinkedIn Top Companies list for 2020, our mission is to unlock the power of data by organizing and protecting the world's business information by building a forward-thinking, design-oriented brand that impacts the perception of user interface and experience in enterprise.

We aren’t shy about crafting products to solve problems no-one has tackled or thought about before by defining the industry, instead of waiting for directions. Rubrik is the world's first platform to orchestrate data for hybrid cloud enterprises anytime, anywhere. We blend future-proof architecture with consumer-grade simplicity to pioneer a fresh approach to an old problem. Our focus is on the people that can produce extraordinary results. We need individuals who feel comfortable in ambiguity and excited by the prospect of a challenge. Bottom line, if you have a limitless drive and like to win, we want to talk to you!

Contracts Administrator

The Rubrik Commercial Legal Team is responsible for managing legal contracts and advising on all transactional revenue-based matters. The team is looking for an energetic, creative, talented and experienced Contracts Administrator with a passion for supporting a commercial legal team in a high-volume, fast-paced, high-performing and collaborative environment, takes pride in quality work product, and thrives in a customer-service-oriented role. This role will primarily focus on the administrative aspects of (i) supporting Commercial Legal with day-to-day processes and workflows; (ii) managing all software tools & repositories used by Commercial Legal; (iii) managing Commercial Legal’s front door ticketing system and engaging with the internal sales clients; (iv) supporting Commercial Legal’s sales clients with their day-to-day questions; (v) and post-signature contract management. This role will not involve pre-signature contract review or negotiating.

We are open to in-person or full-time remote for this position in the US only

What You'll Be Doing

Contracts Administration

• Respond to RFP questions assigned to Commercial Legal
• Manage Rubrik Legal’s various email aliases to ensure all requests are addressed
• Manage the Commercial Legal intranet page, public-facing legal page, and template library
• Oversee Commercial Legal’s intake tool, ensuring requests are assigned, tracked, and align with established guidelines and policies
• Manage Commercial Legal’s contract repositories
• Supporting attorneys with post-signature contract obligations with its customers
• Manage Commercial Legal’s signature tools
• Collaborate with other internal sales clients and cross-functional departments within Rubrik on behalf of Legal
• Create detailed playbooks and process checklists to improve standardization and efficiency
• Act as a liaison between Rubrik Legal teams and cross-functional stakeholders to ensure seamless information flow
• Be flexible and able to pivot as Rubrik’s products and business model changes
• Manage ad hoc tasks, as assigned

Experience You'll Need

• BA/BS degree
• Minimum 4+ years relevant experience working with contracts in a high-growth business environment either at a corporation or law firm
• Proficiency with legal and business technologies, such as DocuSign, Microsoft Office, GSuite, Slack, Zoom, Salesforce.com, Box, Ironclad, Evisort, and Adobe
• Inspires confidence and trust, with high integrity and transparency
• Strong communication and interpersonal skills, with the ability to collaborate effectively with an enterprise sales organization and with a range of global colleagues across all Company Functions
• Demonstrated experience as a motivated contributor who can work independently with excellent analytical and problem-solving skills
• Quick learner, with the ability to prioritize, escalate and manage business expectations in a fast-paced environment
• Experience in enterprise software and/or IT businesses, with knowledge of SaaS and cloud-based service offerings a plus

Key skills/competency

• Contract Management
• Legal Operations
• Workflow Management
• DocuSign
• Salesforce
• GSuite
• Legal Administration
• SaaS
• Cloud Computing
• Data Protection
• Process Improvement