Contract Billing Specialist

About RTI International

RTI International is an independent, scientific research institute dedicated to improving the human condition. Our vision is to address the world's most critical problems with technical and science-based solutions in pursuit of a better future. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across social, statistical, data, and laboratory sciences, engineering, and other technical disciplines to solve the world’s most challenging problems.

We believe in the promise of science and technical solutions, and we push ourselves every day to deliver on that promise for the good of people, communities, and businesses in the US and around the world. If you are looking for the opportunity to make a real difference, RTI is the place for you.

About The Hiring Group

The successful incumbent of the Contract Billing Specialist role will be part of the CFO organization. They will perform daily contract billing operations including administrative, analytical, and professional accounting tasks to bill clients.

What You'll Do

• Provide professional support in the process of contract administration.
• Perform daily contract billing operations including administrative, analytical, and professional accounting tasks to bill clients.
• Examine contract documents to identify and interpret billing requirements.
• Conduct invoice preparations within stringent time requirements.
• Interface with contracts, finance, and technical staff and/or external clients to obtain information as required.
• Work primarily on Fixed Price, cost and time and materials (T&M) contract types and complex roll-up invoicing that requires intermediate to advanced analysis with accuracy.
• Perform advanced invoicing analysis and demonstrates the ability to analyze and troubleshoot issues.
• Prepare advanced quarterly and annual Federal Financial Reporting (FFR).
• Examine contract documentation for Closeouts to identify and interpret instructions; contact contract and technical staff or client if additional information is required.
• Reconcile general ledger, accounts receivable subsidiary ledger, and perform other adjustments as necessary to provide complete financial details about the status of each project/billing.
• Manage the most complex contract types with a thorough understanding of the cost structure with the ability to manually calculate cost buildup, burden & revenue; analyze and troubleshoot issues.
• Assist in the training of new Contract Billing Specialists, if requested.

What You'll Need

Typical Education & Experience Requirements

Job Requirements are a combination of qualifications and related experience. Judgment of an acceptable equivalent combination, on an individual basis, is the responsibility of Management.

• Bachelor's Degree and 3 years of experience, Master's degree and 1 year of experience, or equivalent combination of education and experience.

Skills & Abilities

• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel.
• Ability to manage multiple priorities.
• Ability to work well with others.
• Ability to listen and communicate well both verbally and in writing.
• Ability to work independently.
• Organizes workflow and manages their time well to meet deadlines and deliverables.
• Seeks and receives guidance/direction from management on a regular basis.
• Asks questions to facilitate learning and understanding of expectations.
• Asks thoughtful questions to clarify expectations of end-user.
• Proactive communicator
• Collaborates with other team members to facilitate the achievement of team and organizational goals.
• Strengthening problem solving capabilities
• Strengthening independence with Billing Processes and system navigation
• Effective relationship building and networking across RTI/CFO
• Describes complex or technical invoicing concepts in a way that stakeholders can understand through various modes/methods of communication.
• Seeks manager guidance on Business navigation, learning process inter-dependencies & when to engage others.
• Makes connections in data and processes, captures lessons learned & shares with others.
• Participate in initiatives demonstrating problem solving, collaboration and innovation capabilities.
• Identifies process improvement opportunities within team.
• Demonstrates consistent independence with Billing processes and system navigation.
• Demonstration of the RTI Values and Lead Forward behaviors by all employees is critical to the Institute’s success. Behaviors associated with our Values and Lead Forward can been found on RTI Insider and Careers page.

Key skills/competency

• Contract Administration
• Billing Operations
• Financial Reporting
• Invoice Preparation
• Accounts Receivable
• General Ledger Reconciliation
• Regulatory Compliance
• Financial Analysis
• Data Management
• Microsoft Office Suite