Executive Assistant

Executive Assistant at Royal Mail

We are seeking an experienced Executive Assistant with a strong track record of supporting senior leaders in a finance or corporate environment. This role offers a dynamic atmosphere where no two days are ever the same. You will join a high-performing Executive Assistant team, at the heart of a multi-billion pound organisation, to support senior leaders in making smart decisions, proactively solving problems, and delivering real impact across the business.

This is a brilliant opportunity to provide first-class support to two Senior Executives while being part of a collaborative, high-performing EA team.

About The Role

As an Executive Assistant, you will provide high-level administrative and organisational support to IDS and RMG Executives. You will act as a key point of contact for stakeholders, ensuring seamless communication and workflow across the business. Your responsibilities will include:

• Managing complex diaries, meetings, reports, projects, and decision-making processes in a fast-paced environment.
• Overseeing day-to-day activities including inbox management, expenses, meeting coordination, and travel arrangements, minimising conflicts and maximising productivity.
• Supporting requests from the CEO Office and Executive Board, preparing pre-reads, briefings, and meeting documentation.
• Planning and coordinating regular and ad-hoc meetings, capturing actions, and ensuring follow-through.
• Tracking and progressing actions, keeping the Executive informed of risks, priorities, and emerging issues.
• Organising conferences, off-site events, operational visits, and corporate dinners within agreed budgets and timelines.
• Building strong senior-level relationships across CEO functions and representing the Executive’s office with professionalism.
• Leading recruitment administration for senior joiners, including induction plans, key introductions, and IT setup.

About You

You are a confident, commercially focused EA professional with:

• Exceptional written and verbal communication skills, able to influence and simplify complex information for stakeholders at all levels.
• Experience providing high-level administrative and strategic support to Executive Board members, Senior Leaders, and C-Suite individuals.
• Excellent judgement and decision-making capability when acting on behalf of Executives.
• High levels of discretion, diplomacy, and confidentiality.
• The ability to build and maintain trusted stakeholder relationships, even in challenging situations.
• A strong customer focus and a proactive approach to anticipating needs.
• Experience with financial and budget management.
• High proficiency in Office365, including Teams, OneNote, PowerPoint, and Word.

Why This Role?

This is more than just an Executive Assistant role. You’ll be at the heart of a complex, international organisation, providing crucial support to senior executives and gaining exposure to strategic decision-making and high-profile projects.

Extra Benefits

• Family-friendly support: enhanced maternity pay, paternity leave, adoption leave, and shared parental leave.
• Discounts and offers: over 800 offers to help you save on groceries, days out, holidays, and household bills.
• Supportive and generous company sick pay.
• Your Wellbeing: 24/7 access to services and tools for physical, mental health, financial, and social support. It’s free and available to all permanent employees.

Key skills/competency

• Administrative Support
• Diary Management
• Stakeholder Communication
• Financial Management
• Office365 Proficiency
• Executive Support
• Problem-Solving
• Project Coordination
• Discretion
• Strategic Support