Legal Administrative Clerk

About Ropes & Gray

Ropes & Gray is a preeminent global law firm, consistently ranked among the best for eight consecutive years on The American Lawyer's prestigious A-List and twice on Law.com's UK A-List. With approximately 2,500 lawyers and professionals, the firm serves clients across major centers of business, finance, technology, and government globally, including Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo, and Washington, D.C. Ropes & Gray is recognized for leading practices in areas such as asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. The firm is an equal opportunity employer.

Overview

As a Legal Administrative Clerk at Ropes & Gray, you will be responsible for overseeing and executing all aspects of expense processing for associates and other business support personnel. This includes ensuring timely, accurate, and compliant reimbursement of expenses, liaising with internal departments, and supporting operations. Additionally, you will work closely with Paralegal and Associate teams to provide critical tax documentation support across the firm. This role also serves as a key point of contact for associates and business support personnel regarding expense policies and procedures.

Responsibilities

• Expense Management & Processing: Review and process associate expense reports for accuracy, completeness, and policy compliance using the firm’s expense management system (e.g., Chrome River, Concur). Verify receipts, ensure correct coding, and resolve any discrepancies or missing documentation. Coordinate with associates to clarify and correct any issues in submitted expenses. Monitor expense submissions for timeliness and follow up with associates as needed. Process reimbursements in coordination with relevant stakeholders.
• Tax Filing Documentation and Processing: Responsible for accurate and timely handling of tax elections (83(b)s). Review letters for accuracy based on firm and client guidelines, collaborating with the paralegal team for any necessary corrections. Utilize firm tools such as WALZ and iManage to process all mailings. Coordinate with the mailroom on scanning, mailing, and returning proof of receipt to paralegal/attorney teams.
• Administrative & Operational Support: Support other administrative functions and projects as needed, and provide backup coverage to other administrative staff as required.

Qualifications

• Education: Associate’s degree or relevant experience.
• Experience: 2–4 years of administrative or financial processing experience, preferably within a legal or professional services environment.
• Technical Skills: Proficiency with expense management systems (e.g., Chrome River, Concur) and Microsoft Office Suite, with strong emphasis on Excel.

Compensation And Total Rewards Package

Ropes & Gray offers a comprehensive Total Rewards package to its business support team members, including extensive health and well-being benefits, personal and professional development opportunities, career growth, and a collegial and supportive culture. The anticipated pay range for this Legal Administrative Clerk role in New York, NY, is $57,400 - $83,200 annually, representing a good faith and reasonable estimate of the starting salary range. This role is also eligible for a discretionary bonus based on performance. The actual offered rate will be determined by job-related, non-discriminatory factors like qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Working Conditions

This Legal Administrative Clerk position requires a hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and effective collaboration with colleagues and management.

Key skills/competency

• Expense Reporting
• Tax Documentation
• Administrative Support
• Compliance Verification
• Microsoft Excel
• Chrome River
• Concur
• iManage
• Office Administration
• Data Entry