Manager of Executive Administration

@ Roman Catholic Diocese of Phoenix

Purpose and Scope

The Manager of Executive Administration supports the Diocese of Phoenix in its mission to Encounter the Living Christ by leading the Chancery support staff at the Office of the Bishop and ensuring cohesive team operations.

Essential Job Functions

• Perform a range of administrative duties for multiple senior church officials.
• Coordinate and schedule appointments using Outlook calendar.
• Manage and monitor various budgets including those for the Bishop's Office and related entities.
• Screen, sort, and respond to incoming communications and mail.
• Coordinate preparation, formatting, and communication of decrees.
• Manage calendars, travel, hotel arrangements, and meeting preparations.
• Maintain organized filing systems for documents and correspondence.
• Accurately take and distribute meeting minutes.
• Translate correspondence between English and Spanish as needed.
• Plan functions, events, special projects, and coordinate confirmations and liturgies.
• Supervise and evaluate Chancery staff and coordinate cross-functional training.

Additional Job Functions

Perform any job-related tasks as assigned by the Bishops, Vicar General, or Chancellor/Vice-Moderator of the Curia.

Requirements

Minimum Qualifications: Associate degree or vocational training in Business, formal computer software training, and five years’ relevant work experience. Must be an active, practicing Roman Catholic.

Work Environment & Physical Demands

This role operates in a professional office environment using standard equipment. Physical tasks include filing, lifting files, and occasional bending or standing.

Key skills/competency

• Administration
• Leadership
• Budget Management
• Calendar Coordination
• Communication
• Team Management
• Scheduling
• Office Management
• Translation
• Event Coordination