Executive Assistant

Executive Assistant to the Chief Finance Officer

This is an outstanding opportunity for a well-organised and passionate individual to apply your administration experience in an extremely high-profile role, supporting a senior C-suite executive of a top and FTSE 100 company at Rolls-Royce offices in Kings Place, London. This is a full-time hybrid position, requiring 3 days/week on-site.

About Rolls-Royce

Rolls-Royce pioneers cutting-edge technologies that deliver clean, safe and competitive solutions to meet our planet’s vital power needs. We are proud to be part of the pathway to net zero as we power society for generations to come, operating in a busy, world-class engineering and manufacturing environment.

Why Join Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world, at the forefront of innovation for over a century, designing, building, and servicing systems that provide critical power where safety and reliability are paramount. We are a force for progress, powering, protecting, and connecting people everywhere. We foster an environment of caring and belonging, an inclusive, innovative culture that invests in you, offering incredible breadth and depth of opportunities for career growth and making a difference.

What We Offer

Rolls-Royce offers excellent development opportunities, a competitive salary, and exceptional benefits including bonus, employee support assistance, and employee discounts. Hybrid working allows balancing time between the office, home, or another remote location, with an expectation to attend the workplace for collaboration, on average, three days per week.

What You Will Be Doing

• Manage the diary for C Suite Director, arranging meetings, anticipating requirements, and preparing/circulating materials.
• Manage the inbox and mail on behalf of the C Suite Director, prioritising and redirecting enquiries using sound judgement.
• Act as the first point of contact for enquiries on behalf of the C Suite Director, screening calls and responding directly.
• Build and maintain effective working relationships with the C Suite Director’s key contacts, including customers, suppliers, government bodies, and senior leaders.
• Produce professional documentation, create presentations, and prepare reports and minutes to required deadlines.
• Organise and project-manage complex global events for the C Suite Director, including administrative, logistical, and hospitality arrangements.

Who We’re Looking For

Rolls-Royce values safety, doing the right thing, simplicity, and making a difference. These principles guide our behaviours and are fundamental to our assessment process. We are committed to developing a diverse workforce and an inclusive working environment, believing diverse perspectives are crucial to innovation and problem-solving.

Successful candidates will have:

• Significant previous experience in a senior PA/EA role in a similar fast-paced FTSE 100 environment, providing C-suite and board level support.
• Excellent planning and organisational skills, with meticulous attention to detail and high accuracy.
• The ability to predict needs, prioritise, exercise judgement and discretion, suggest appropriate options, and act autonomously.
• A capability to gather information from various internal and external sources, and process/evaluate data with minimal guidance.
• A proactive approach to improving skills and knowledge, with a deep understanding of our business.
• A commitment to continuous process improvement, identifying areas for system enhancement, and creating/updating administration procedures.
• An advanced level of computer literacy in Microsoft Office Applications.

As part of our selection process, candidates in certain locations may complete an online assessment, including cognitive and behavioural aptitude testing. Full instructions will be provided if required.

Key skills/competency

• C-suite Support
• Diary Management
• Inbox Management
• Event Organisation
• Stakeholder Relationship Management
• Microsoft Office Suite
• Report Preparation
• Discretion & Judgement
• Prioritisation
• Process Improvement