Accounts Payable Associate

Job Summary

The Accounts Payable Associate is responsible for processing vendor invoices, coordinating and verifying invoice approvals, and responding to vendor inquiries concerning invoice payment status.

Key Responsibilities

• Audit supplier invoices for accuracy, completeness, and conformance to company specifications before processing for payment.
• Maintain and organize invoices, packing slips, and purchase orders daily.
• Process invoices, credit memos, EDIs, and AOIs by accurately and timely matching supporting paperwork and approvals.
• Respond to internal and external customer inquiries regarding outstanding balances, accounts, or issues, and resolve disparities.
• Reconcile vendor statements to ensure payments are up to date.
• Communicate professionally with vendors and department members.
• Meet deadlines for the month-end closing schedule and ensure correct posting dates for all payable transactions.
• Gather necessary vendor documentation to support vendor maintenance, ensuring accurate W-9s and 1099 reporting.
• Coordinate with the purchasing department on vendor and purchase order issues.
• Keep Senior/Lead AP Associates informed of invoice/PO problem issues.
• Build and maintain key relationships with supplier Accounts Receivable departments, the RRH buying team, and operational leaders.
• Support the preparation of invoices, scanning, and verification.
• Audit and process XM payment requests.
• Manage high-volume and less complex vendor assignments.
• Assist other staff during absences.
• Perform other duties as assigned.

Qualifications

• Associate’s Degree in Accounting or Business Administration preferred.
• Three years of experience in accounts payable (AP) or finance preferred.
• Ability to work in a high-paced, technologically based environment.
• Strong computer skills in Windows and Excel.

Physical Requirements

Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods. Requires exerting up to 10 pounds of force occasionally.

Key skills/competency

Accounts Payable, Vendor Invoices, Invoice Approvals, Vendor Inquiries, Financial Transactions, Reconciliation, W-9, 1099 Reporting, Microsoft Excel, Data Entry