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Rochester Institute of Technology

Research Program Administration Specialist

Rochester Institute of Technology · Rochester, NY

  • On site
  • Full-time
  • $85,000 / year
  • Rochester, NY

Job highlights

  • Manage research proposals and financial planning.
  • Oversee budget and ensure compliance with grants.
  • Collaborate with faculty and external partners.
  • Support new research technologies and methodologies.
  • Senior-level role with project leadership.

About the role

Research Program Administration Specialist

The Rochester Institute of Technology (RIT) is seeking a highly organized and experienced Research Program Administration Specialist to join their team. This is a senior-level contributor role focused on supporting and enhancing research operations.

Essential Duties & Responsibilities

  • Coordinates the development of research proposals, integrating strategic financial planning and compliance with funding agency requirements.
  • Conducts financial analysis and budget management for research projects, ensuring optimal allocation and utilization of resources.
  • Reviews compliance of research operations with grant conditions, implementing changes where necessary to meet regulatory standards.
  • Establishes and maintains effective collaborations with faculty, researchers, and external partners to enhance research opportunities.
  • Manages a portfolio of research projects, providing oversight and support to ensure successful project execution.
  • Advocates for and supports the integration of new research technologies and methodologies to advance project goals.
  • Other duties as assigned.

Knowledge, Skills, & Abilities

  • Knowledge of grant writing and proposal development that aligns with state and federal grant/sponsorship laws and regulations and RIT policies and procedures.
  • Knowledge of regulatory and compliance standards.
  • Knowledge of financial, procurement, HR, and compliance policies and procedures related to research administration.
  • Skill in project management and organization to manage schedules, resources, and project timelines efficiently in a dynamic environment.
  • Skill in effective communication and collaborating with internal and external stakeholders regarding complex or technical topics.
  • Ability to maintain sensitive and confidential information with discretion and uphold ethical standards of grant funds.

Minimum Education & Experience

  • Bachelor's degree in a related field.
  • 8 years of relevant experience.
  • Equivalent combination of experience and education may be considered.

Job Level Overview

Specialized Contributor Level 3 - A senior-level role requiring broad understanding of the profession or field of work. Independently leads diverse and often complex assignments, projects, or programs. May act as a mentor and guide less experienced staff.

Additional Details

We are looking for a team player capable of working with diverse stakeholders.

FLSA Category

Exempt

Work Location

Hybrid

Compensation

$65,000 to $105,000 annually.

Application Materials

When you are ready to complete an application for this position, please be prepared to submit the following requested information to ensure your application is processed in a timely manner: Cover Letter, Curriculum Vitae or Resume.

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.

RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

To Apply

To apply, visit https://rit.wd12.myworkdayjobs.com/en-US/careers/job/Rochester-NY/Research-Program-Administration-Specialist_JR101586-1

Key skills/competency

  • Research Program Administration
  • Grant Writing
  • Proposal Development
  • Financial Analysis
  • Budget Management
  • Regulatory Compliance
  • Project Management
  • Stakeholder Collaboration
  • Research Technologies
  • RIT Policies

Skills & topics

  • Research Administration
  • Program Management
  • Grant Writing
  • Financial Analysis
  • Budget Management
  • Compliance
  • Proposal Development
  • Higher Education
  • Project Management
  • Stakeholder Collaboration
  • RIT
  • Rochester Institute of Technology

How to get hired

  • Tailor your resume: Highlight your 8+ years of experience in research administration, grant writing, and financial management, aligning with RIT's requirements.
  • Craft a compelling cover letter: Emphasize your collaborative skills and experience with diverse stakeholders, demonstrating your fit for RIT's team-oriented culture.
  • Showcase compliance expertise: Detail your knowledge of state, federal, and RIT-specific grant/sponsorship laws and regulatory standards in your application materials.
  • Prepare for interview questions: Be ready to discuss your project management approach, financial analysis skills, and experience with new research technologies.
  • Understand RIT's values: Research RIT's commitment to equal opportunity and accommodations to show alignment during the interview process.

Technical preparation

Master grant writing software and proposal tools.,Practice financial modeling and budget forecasting.,Review federal grant regulations (e.g., OMB).,Familiarize with RIT's research policies.

Behavioral questions

Describe a complex project you managed.,How do you handle competing priorities?,Share an experience collaborating with diverse teams.,How do you ensure ethical use of funds?

Frequently asked questions

What are the key responsibilities for a Research Program Administration Specialist at RIT?
As a Research Program Administration Specialist at RIT, you will coordinate research proposal development, manage project finances and budgets, ensure compliance with grant conditions, collaborate with stakeholders, and support the integration of new research technologies. This role involves significant oversight and support for successful project execution.
What qualifications are essential for the Research Program Administration Specialist position at RIT?
To be considered, you'll need a Bachelor's degree in a related field and at least 8 years of relevant experience. Essential skills include knowledge of grant writing, financial analysis, regulatory compliance, project management, and effective communication with diverse internal and external partners.
Is this a remote, hybrid, or on-site position at Rochester Institute of Technology?
The Research Program Administration Specialist position at Rochester Institute of Technology is a hybrid role, meaning it will involve a combination of working remotely and on-site.
What is the salary range for the Research Program Administration Specialist job at RIT?
The salary range for the Research Program Administration Specialist position at RIT is $65,000 to $105,000 annually, commensurate with experience and qualifications.
How can I apply for the Research Program Administration Specialist role at RIT?
To apply for the Research Program Administration Specialist position at RIT, you will need to submit a Cover Letter and a Curriculum Vitae or Resume through their careers portal. The application link is provided in the job posting.
What kind of financial and compliance knowledge is required for this RIT role?
This role requires strong knowledge of financial, procurement, HR, and compliance policies and procedures related to research administration. You'll also need to understand state and federal grant/sponsorship laws, regulatory standards, and RIT's specific policies to manage budgets and ensure grant compliance effectively.
Does RIT offer accommodations for applicants with disabilities for the Research Program Administration Specialist position?
Yes, RIT is committed to providing reasonable accommodations to applicants with disabilities throughout the application and hiring process. If you require assistance, please contact the Human Resources office directly.