Office Assistant

Office Assistant at Robert Walters

Join a high-performing, collaborative team where you’ll play a pivotal role in delivering a seamless, welcoming and well-run workplace. This is a hands-on, varied position combining amenities management, workplace experience and administrative support — perfect for someone proactive, organised and service-driven.

What You’ll Do

Workplace & Amenities Management

• Conduct daily inspections of meeting rooms, kitchens, print rooms, communal spaces and office floors to ensure presentation and functionality are always at a high standard
• Proactively manage stocktakes and ordering of stationery, kitchen supplies, hygiene products, PPE and workshop materials
• Coordinate supplier relationships (coffee, stationery, equipment maintenance) to ensure timely, cost-effective service
• Maintain staff provisions including breakfast bars, fruit, coffee stations and shared amenities

Office Operations & Support

• Support internal events with set-up, pack-down and logistics
• Manage incoming and outgoing mail, parcels and couriers (local and international)
• Perform regular print room checks and liaise with external technicians when required
• Provide Service Station and Front of House backfill support as needed
• Assist with general facilities checks and escalate maintenance issues promptly

Makerspace & Facilities Support

• Conduct equipment checks (e.g. 3D printers, laser cutters)
• Manage consumables and inductions for safe equipment use
• Escalate safety or maintenance concerns in line with HSE guidelines

Administration

• Code and submit invoices and purchase orders
• Prepare welcome packs and assist with onboarding logistics
• Create signage, posters and internal digital communications
• Support ad-hoc administrative tasks across the business

What You Bring

• 1+ year experience in an administrative, office support or workplace coordination role
• Strong organisational skills with the ability to manage competing priorities
• Confident communication skills and the ability to build rapport at all levels
• Experience managing stock, procurement or supplier relationships
• Exposure to basic finance administration (invoices, POs)
• A proactive mindset — you don’t wait to be asked, you take initiative
• High attention to detail and pride in maintaining quality standards
• Comfort using digital tools to create signage or internal communications
• A team-first attitude with flexibility to step in wherever needed

What’s Next?

If you’re ready to take ownership of a dynamic Office Assistant role where no two days are the same, we’d love to hear from you.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.

Key skills/competency

• Office Management
• Administrative Support
• Workplace Coordination
• Facilities Management
• Stock Management
• Procurement
• Supplier Relationship Management
• Event Support
• Finance Administration
• Digital Communication Tools