Executive Assistant & Events Coordinator

Executive Assistant & Events Coordinator at RMIT University

RMIT University is seeking an Executive Assistant & Events Coordinator for a full-time, continuing position. This role offers a salary at HEW Level 7 ($103,603 - $112,114) plus 17% Superannuation and flexible working arrangements. The position is based at the Melbourne CBD campus, with hybrid ways of working.

About the Role

As the Executive Assistant & Events Coordinator, you will provide high-level executive support to the University Secretary and Academic Registrar (USARG). This pivotal role involves streamlining operations across the Office, coordinating leadership activities, and managing stakeholder engagement. You will be responsible for diverse administrative tasks and event management.

What You'll Do

• Manage travel arrangements, appointments, and meetings for the University Secretary and Academic Registrar.
• Organise and coordinate a variety of events, including large-scale internal and external USARG events and all University graduations.
• Ensure effective and timely responses to stakeholder enquiries from students, staff, and visitors.
• Support operational functions in close collaboration with the Manager Operations, USARG.
• Coordinate internal and external communication on behalf of the University Secretary and Academic Registrar.
• Oversee selected Committee and secretariat requirements, including the preparation of papers, reports, and submissions.

This is a rewarding opportunity for an individual who thrives in a fast-paced environment, excels at building strong relationships, and is committed to delivering exceptional experiences for all university stakeholders.

What You'll Bring

• Demonstrated experience providing high-level executive and administrative support to an executive or equivalent within a university or similar large, complex organisation.
• Proven experience in event coordination and support, including planning, organising, and providing onsite assistance for smooth event operations.
• Excellent interpersonal skills, with the confidence to interact and negotiate with a wide range of internal and external stakeholders (executives, senior academics, business community, government).
• Exceptional written and verbal communication skills, exercising diplomacy, discretion, courtesy, tact, sensitivity, and confidentiality.
• Proven capacity to work efficiently and flexibly, both independently and collaboratively, to deliver high-quality, customer-focused services.
• Significant ability to exercise initiative, judgment, and problem-solving independently, taking responsibility for end-to-end task completion within tight deadlines and competing priorities.
• High-level computer literacy, proficient in Microsoft Office 365 applications (Word, Excel, PowerPoint, Teams, Outlook), Adobe Acrobat, electronic document/record management systems, and internet tools.

Please Note: Appointment is subject to passing a Working with Children and National Police Check.

About The Office Of The Vice-Chancellor (OVC) Portfolio

The OVC Portfolio supports the Vice-Chancellor and President, offering specialist strategic advice and oversight of enterprise governance, compliance, policy, regulatory, and student lifecycle functions. It comprises the Executive Office and the University Secretariat and Academic Registrar’s Group (USARG).

About The University Secretariat and Academic Registrar's Group (USARG)

USARG is responsible for governance, compliance, regulatory, and student lifecycle activities, from enrolment through graduation, for over 99,000 students across multiple campuses globally. Core services include academic governance, enrolment and student records, completions and graduations, university secretariat, education regulation, and complex student matters.

How to Apply

Submit your CV and covering letter addressing your suitability by clicking the ‘Apply’ link. For more details, refer to the Position Description or contact Emily Kaye (Senior Talent Acquisition Advisor) via emily.kaye@rmit.edu.au.

Applications close 4 March 2026, 11:59 pm.

Key skills/competency

• Executive Support
• Event Coordination
• Stakeholder Engagement
• Administrative Management
• Communication Skills
• Discretion & Confidentiality
• Problem Solving
• Microsoft Office 365
• Document Management
• University Operations