Remote Personal Assistant

About Our Client

The organization is a consulting firm that provides professional support services to businesses aiming to improve efficiency, streamline operations, and achieve sustainable growth. It specializes in business strategy, administrative support, project coordination, and client service management. By combining industry knowledge with a results-driven approach, the program helps organizations enhance productivity, optimize workflows, and improve overall performance. The organization works closely with clients to understand challenges and develop effective, scalable solutions, emphasizing clear communication and attention to detail. Although a smaller or emerging firm, it focuses on delivering high-quality consulting services to support business success in a competitive marketplace.

About the Opportunity

The Remote Personal Assistant will provide administrative and organizational support to executives and team members from a remote location. This role is critical to ensuring smooth daily operations through effective planning and execution. The position requires managing multiple priorities with professionalism and discretion while supporting communication, scheduling, travel coordination, and documentation tasks that contribute directly to operational efficiency.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across time zones
• Handle incoming and outgoing correspondence including emails, phone calls, and written communications
• Organize and maintain files and records using digital and cloud-based systems
• Coordinate travel arrangements including flights, accommodations, and ground transportation
• Prepare meeting agendas, take minutes, and distribute relevant documents
• Manage expense reports, invoices, and financial documentation accurately
• Coordinate virtual meetings and webinars, including technical setup and participant management
• Assist with project coordination and deadline tracking
• Maintain confidentiality and handle sensitive information professionally
• Conduct research and compile information for reports and presentations
• Manage office supplies and equipment inventory as needed
• Support onboarding processes for new team members

Requirements

• Proven experience as a personal assistant, executive assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills with task prioritization
• Excellent written and verbal communication skills
• Experience with calendar management and scheduling software
• Experience working in a remote or virtual environment
• Ability to maintain confidentiality and handle sensitive information professionally
• Strong attention to detail and accuracy
• Proficiency in email management and correspondence handling

Preferred Qualifications

• Experience with Google Workspace or similar collaboration tools
• Familiarity with project management software (Asana, Monday.com, or similar)
• Knowledge of CRM systems or database management
• Experience coordinating travel logistics
• Proficiency with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet)
• Experience with expense and financial documentation
• Familiarity with document management systems
• Multilingual capabilities
• Experience supporting C-level executives or senior management

Pay Range and Compensation Package

USD 22.55 - USD 26.55 hourly

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Key skills/competency

• Remote Personal Assistant
• Executive Assistant
• Administrative Support
• Calendar Management
• Travel Coordination
• Email Management
• Microsoft Office Suite
• Google Workspace
• Project Coordination
• Confidentiality