Operations Specialist Executive Assistant

About the Opportunity

The organization is rapidly scaling along with its portfolio companies. The Operations Specialist Executive Assistant role is designed to create leverage for the CEO by managing operating and talent infrastructure that supports the organization’s investments.

Responsibilities

• Provide daily administrative support to the CEO and key leaders.
• Manage complex calendar tasks, travel coordination, meeting logistics, preparation, and follow-up.
• Keep the CEO focused on high-priority tasks by anticipating needs and tracking action items.
• Assist with preparation for board, investor, partner, and portfolio CEO meetings.
• Oversee operations for Builders-in-Residence including onboarding, training, scheduling, and reviews.
• Support hiring operations across the portfolio including interviews, onboarding, and compensation logistics.
• Draft and track offers, consulting agreements, NDAs, and related documentation.
• Execute operational tasks for portfolio programs and events such as offsites and conferences.
• Support OKR rollout, feedback processes, and manager training logistics.
• Assist with marketing efforts.

Requirements

• 3 to 7+ years experience in operations, executive support, people operations, or program management.
• Strong organizational judgment and attention to detail.
• High discretion, reliability, and productivity with senior leadership.
• Excellent communication skills and calm under pressure.
• Interest in company-building and supporting fast-scaling teams.
• Exposure to portfolio operations and firm strategy.

Key Skills/Competency

• Operations
• Executive Support
• Calendar Management
• Travel Coordination
• Onboarding
• Process Management
• Communication
• Project Coordination
• Detail-Oriented
• Team Collaboration