Operations Specialist and Executive Assistant

About the Opportunity

The organization is rapidly scaling along with its portfolio companies. This role creates leverage for the CEO while managing operating and talent infrastructure supporting the organization’s investments.

Responsibilities

• Provide daily administrative support to the CEO and key leaders including complex calendar management, travel coordination, meeting logistics, preparation and follow-up.
• Keep the CEO focused on high-priority tasks by anticipating needs, tracking action items and closing loops.
• Assist with preparation for key meetings with boards, investors, partners and portfolio CEOs.
• Manage limited personal logistics to support executive effectiveness.
• Oversee Builders-in-Residence operations including onboarding materials, training, cohort logistics and rotation scheduling.
• Support hiring operations across the portfolio including candidate coordination, offer logistics, onboarding/offboarding checklists and compensation materials.
• Draft, manage and track offers, consulting agreements, NDAs and related documentation in coordination with legal and finance.
• Execute operational tasks for portfolio programs and events such as offsites, thought leadership dinners and conferences.
• Support OKR rollout, feedback processes and manager training logistics.
• Assist with marketing efforts.

Requirements

• 3 to 7+ years of experience in operations, executive support, people operations or program management in high-growth startups, venture capital or similar environments.
• Strong organizational judgment with excellent attention to detail and ability to manage multiple workstreams efficiently.
• High discretion, reliability, follow-through and productivity.
• Clear communication skills; calm under pressure and comfortable working with senior leaders.
• Interest in company-building, talent and supporting fast-scaling teams.
• Primarily business- and investment-facing role with meaningful exposure to portfolio operations and firm strategy; occasional personal logistics support.

Key skills/competency

operations, executive support, calendar management, onboarding, portfolio coordination, logistics, communication, program management, attention to detail, high-growth