Operations and Compliance Associate
RemoteHunter · United States
- Hybrid
- Full-time
- $75,000 / year
- United States
Job highlights
- Support daily operational, financial, and compliance systems.
- Maintain and improve internal processes and documentation.
- Manage financial tasks: invoicing, expenses, payments.
- Ensure adherence to policies and funding requirements.
- Work remotely in a mission-driven organization.
About the role
About Our Client
The organization is a national, nonpartisan community that supports election offices serving the largest and most diverse populations in the United States. It addresses operational challenges in election administration by fostering peer engagement, sharing best practices, and promoting innovation. Through collaborative problem-solving, the organization aims to build more resilient, efficient, and voter-focused election systems that enhance the experience and confidence of millions of Americans. It is currently expanding its capacity and strengthening its role as a leader in election administration for large jurisdictions.About the Opportunity
The Operations and Compliance Associate supports the daily execution of the organization’s operational, financial, and compliance systems. This role is key to maintaining the processes and controls that ensure operational precision, financial integrity, and compliance with funding and accounting standards. By managing these functions, the position enables the organization to operate accountably and responsively in a dynamic environment.Responsibilities
- Support implementation and maintenance of internal systems, processes, and workflows.
- Track priorities, deadlines, and deliverables to ensure timely, budget-aligned execution.
- Maintain up-to-date documentation, standard operating procedures, and records.
- Identify inefficiencies and suggest improvements.
- Maintain records of vendors, contracts, grants, and regulatory requirements.
- Ensure documentation is audit-ready and compliant.
- Monitor adherence to internal policies and documentation standards.
- Manage daily financial tasks including invoicing, expenses, payments, and receivables.
- Perform financial tracking, reporting, and reconciliation with internal controls.
- Ensure labor and expenses are documented, categorized, and budget-aligned.
- Manage accounts receivable and follow up on outstanding invoices.
- Allocate expenses according to funding requirements.
- Prepare financial summaries for grant reporting.
- Support compliance with funding restrictions and policies.
- Conduct regular reconciliations across accounting systems and bank records.
- Ensure accurate recording and attribution of all transactions.
- Prepare documentation for audits and financial reviews.
- Coordinate tracking and reporting with internal and external partners.
- Maintain data integrity across various operational systems.
- Assist in implementing system improvements and managing access.
- Organize operational and financial data for reporting.
- Support staff onboarding/offboarding and maintain digital records.
- Respond to internal operational requests and assist in problem-solving.
- Collaborate across teams and support additional responsibilities to advance the organization’s mission.
Requirements
- 1–3+ years of experience in operations, accounting, bookkeeping, administration, or compliance.
- Proficiency with spreadsheets and data tracking, organizing, and reconciliation.
- Strong organizational and documentation skills with attention to detail.
- Ability to analyze large volumes of information to identify discrepancies or compliance issues.
- Effective multitasking, prioritization, and deadline management.
- Clear communication skills and discretion with sensitive information.
- Comfort with digital tools and ability to learn new systems independently in a remote setting.
Preferred Qualifications
- Familiarity with financial processes such as invoicing, expenses, reconciliations, and accounts receivable/payable.
- Experience with project management or CRM tools.
- Experience with accounting, expense tracking, and payroll systems.
- Exposure to grants management, compliance tracking, or audit preparation.
Compensation & Benefits
Compensation
The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.Benefits & Perks
- Remote work environment allowing for geographic flexibility.
- Opportunity to support a mission-driven, nonpartisan community focused on strengthening national election infrastructure.
- Hands-on professional development across diverse functional areas, including finance, operations, and compliance.
Equal Opportunity Statement
Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.About RemoteHunter
RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.Key skills/competency
- Operations and Compliance Associate
- Operations Management
- Compliance Management
- Financial Administration
- Record Keeping
- Process Improvement
- Data Analysis
- Audit Preparation
- Grant Reporting
- System Implementation
Skills & topics
- Operations Associate
- Compliance Associate
- Financial Administration
- Operations
- Compliance
- Accounting
- Bookkeeping
- Administration
- Remote
- Nonprofit
How to get hired
- Tailor your resume: Highlight 1-3+ years in operations, accounting, or compliance, emphasizing data tracking and reconciliation skills.
- Showcase attention to detail: Provide examples of strong organizational and documentation abilities in your application.
- Demonstrate analytical skills: Include experiences where you analyzed large datasets to find discrepancies or compliance issues.
- Emphasize remote work readiness: Mention your comfort with digital tools and ability to learn new systems independently.
- Address preferred qualifications: If applicable, detail your experience with financial processes, project management, or CRM tools.
Technical preparation
Master spreadsheet functions for data analysis.,Familiarize yourself with accounting software.,Practice data reconciliation techniques.,Review grant compliance guidelines.
Behavioral questions
Describe a time you improved a process.,How do you handle competing deadlines?,Share an experience ensuring data accuracy.,How do you maintain discretion with sensitive info?
Frequently asked questions
- What are the key responsibilities of an Operations and Compliance Associate at this organization?
- The Operations and Compliance Associate is responsible for supporting the daily execution of the organization’s operational, financial, and compliance systems. This includes maintaining internal processes, managing financial tasks like invoicing and expenses, ensuring compliance with funding standards, and preparing documentation for audits. The role is crucial for maintaining operational precision and financial integrity.
- What qualifications are essential for the Operations and Compliance Associate role?
- Essential qualifications include 1-3+ years of experience in operations, accounting, bookkeeping, administration, or compliance. Candidates must have proficiency with spreadsheets and data tracking, strong organizational and documentation skills with attention to detail, and the ability to analyze large volumes of information. Comfort with digital tools and remote work is also key.
- What are the benefits of working as an Operations and Compliance Associate remotely?
- Working remotely offers geographic flexibility. Additionally, you'll have the opportunity to support a mission-driven, nonpartisan community focused on strengthening national election infrastructure, and gain hands-on professional development in finance, operations, and compliance.
- How does this role contribute to the organization's mission?
- This role is key to maintaining the processes and controls that ensure operational precision, financial integrity, and compliance. By managing these functions, the position enables the organization to operate accountably and responsively, supporting its mission to foster peer engagement, share best practices, and promote innovation in election administration.
- What kind of financial tasks are involved in the Operations and Compliance Associate position?
- Daily financial tasks include managing invoicing, processing expenses, handling payments, and tracking receivables. You will also perform financial tracking, reporting, reconciliation, and allocate expenses according to funding requirements, ensuring accurate recording and attribution of all transactions.
- Is there an opportunity for professional development in this role?
- Yes, the role offers hands-on professional development across diverse functional areas, including finance, operations, and compliance. This provides a great opportunity to expand your skill set within a supportive, mission-driven environment.
- What is expected in terms of documentation and record-keeping?
- Strong organizational and documentation skills are essential. You will be responsible for maintaining up-to-date documentation, standard operating procedures, and records of vendors, contracts, grants, and regulatory requirements. Ensuring documentation is audit-ready and compliant is a key part of the role.