Executive Assistant

About the Opportunity:

This Remote Executive Assistant role supports the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, working closely with the Director, Office of the CFO. Based in CST/EST time zones, this position offers significant growth within a fast-paced, cross-functional finance organization. You will be instrumental in providing executive-level administrative support.

Key Responsibilities of an Executive Assistant:

• Provide comprehensive executive support including calendar management, meeting coordination, and scheduling for senior leaders.
• Partner with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed.
• Prepare and coordinate professional presentations, reports, and essential meeting materials for department leadership.
• Organize and manage leadership meetings, covering agendas, logistics, and diligent action item tracking.
• Manage all aspects of travel arrangements, detailed itineraries, and accurate expense reports.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Provide targeted administrative support to department leadership, adapting flexibly to evolving priorities.
• Coordinate effective cross-functional communications and ensure timely follow-ups.

Requirements for this Executive Assistant Role:

• 3+ years of administrative or executive assistant experience, preferably gained in corporate or professional services environments.
• General finance knowledge with advantageous exposure to accounting, FP&A, treasury, or related functions.
• Experience supporting legal leadership or legal teams is a definite plus.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Slack, with the ability to produce polished executive-level materials.
• Exceptional organizational and time management skills, adept at managing multiple priorities across various senior stakeholders.
• Strong written and verbal communication skills, coupled with sound judgment and discretion.
• Proven ability to work independently and collaborate effectively within a fast-paced, cross-functional environment.

Key skills/competency:

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Management
• Expense Reporting
• Confidentiality
• Microsoft Office
• Organizational Skills
• Communication
• Cross-functional Collaboration