Business Development Coordinator

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

The Business Development Coordinator will support the firm’s global Intellectual Property practice by handling marketing administrative tasks and assisting with the implementation of business development initiatives. Although this is primarily a U.S.-based position, the successful candidate will collaborate with colleagues and attorneys worldwide, serving as a liaison between business development teams and lawyers across the globe. This position will also support similar tasks for the larger disputes department as needed.

This highly organized and detail-oriented professional will coordinate requests for client and prospect research, bio updates, and graphic design from relevant teams. Responsibilities also include creating firm-branded PowerPoint presentations, assisting with pitches and proposals, publishing social media and blog posts, coordinating events and webinars, profiling and tracking experience and engagements, and supporting other marketing, internal communications, and administrative needs.

Working closely with the IP Senior BD Manager, the Coordinator will contribute to shared projects, independently lead assigned tasks, and interact directly with attorneys. The ideal candidate will thrive in a fast-paced environment, managing multiple tasks and requests from various stakeholders. Additional duties include coordinating practice-specific initiatives focused on both internal and external organization and profile-raising, such as internal meeting coordination, award submissions, and social media promotion.

The role requires strong organizational skills, excellent verbal and written communication abilities, and the capacity to prioritize competing deadlines while utilizing available resources. The successful candidate will be resourceful, possess exceptional attention to detail, and consistently deliver a high level of customer service.

Job Duties And Responsibilities

• Support the IP BD team with a variety of projects and initiatives related to the growth and promotion of the practice groups.
• Maintain strong working relationships and frequent communication with group leaders, attorneys, and related practice groups to support firmwide business development activities.
• Organize webinars, client seminars, firm events, and sponsorships overseeing scheduling, logistics, and promotion. Collaborate with the graphics and events teams to develop invitations and marketing materials, assist attorneys with event-related content, and manage post-event follow-up as required.
• Create firm-branded PowerPoint presentations for client CLEs, attorney presentations, and internal meetings, ensuring consistency with firm standards.
• Manage attorney experience and client information within firmwide experience databases and the client relationship management (CRM) system.
• Maintain and update practice group intranet sites as needed.
• Edit and update marketing materials, including practice area descriptions and attorney biographies, for print, website, and intranet publication. Facilitate posting updates to firm website and intranet as required.
• Develop agendas and presentations for group and strategy meetings, and prepare and distribute meeting summaries.
• Working with others, coordinate the preparation of pitch materials and responses to Requests for Proposals (RFPs), including creating and editing supporting documents.
• Assist in the production and dissemination of thought leadership, including campaigns, podcasts, blogs and client alerts.
• Work with the related practice teams to draft and edit industry survey submissions, and maintain organized records of practice group accolades and awards.
• Manage the collection and production of internal marketing materials, including mailing lists, internal blogs, and capability documents, to support business development efforts.
• All other duties as assigned.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: College degree in Marketing, Business, Communications or related field required.

Experience: 2-4 years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment.

Skills

• Strong computer skills, including proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Technologically savvy and able to quickly learn new database systems.
• Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.
• Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.
• Comfortable establishing effective firmwide working relationships with individuals at all levels.
• Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills.
• Able to work independently as well as part of a team, and be flexible in approach.
• Ability to handle multiple tasks on a daily basis and complete assignments within set timelines.
• Ability to communicate effectively with various personalities at all levels.

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• In-office work as required to meet business or project needs.
• Travel for meetings and training as required.
• Ability to work extended hours as required to meet project, client, or business needs.
• Ability to concentrate for extended periods, apply critical thinking to assigned tasks, and take appropriate action in a fast-paced environment.

Working Conditions

You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay Ranges

This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

This is a non-exempt position. The hourly and estimated annual compensation ranges are listed below:

• Pittsburgh/Houston/Dallas: $64,000 ($30.77/hr) - $74,000 ($35.58/hr)
• Chicago: $68,000 ($37.36/hr) - $78,000 ($42.86/hr)

Employee Benefits Overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• College Savings Plan
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

Key skills/competency

• Business Development Support
• Marketing Administration
• Project Coordination
• Event Planning
• Client Relationship Management (CRM)
• Content Creation
• Communication Skills
• Organizational Skills
• Attention to Detail
• Legal Industry Knowledge