Personal Executive Assistant
RedBalloon · Dallas, TX
- On site
- Full-time
- $75,000 / year
- Dallas, TX
Job highlights
- Support executives in fast-paced media production.
- Manage complex calendars and logistics.
- Handle personal and household management.
- Act as trusted operational partner.
- Requires high discretion and proactivity.
About the role
Personal Executive Assistant
RedBalloon posts jobs on behalf of client companies.
Job Summary
We are seeking an exceptional Personal Executive Assistant to support a small group of high-performing executives operating in a fast-paced media and production environment. This role requires an individual with elite attention to detail, outstanding communication skills, and a highly proactive mindset.
The ideal candidate thrives in a dynamic, constantly evolving environment, takes initiative without direction, and can operate with absolute discretion while managing sensitive information.
This position interfaces regularly with media executives, production teams, and security personnel, and requires someone who can confidently represent executive priorities and drive tasks to completion.
This is not a traditional assistant role—this is a high-trust operational partner responsible for ensuring that both professional and personal logistics run seamlessly.
Responsibilities
Executive Operations
- Manage complex executive calendars, scheduling, and prioritization of competing demands
- Coordinate meetings, calls, and logistics with executives, production teams, and external partners
- Communicate on behalf of executives with authority and clarity
- Track action items and ensure follow-through across multiple teams
- Anticipate needs before they arise and proactively solve problems
Personal & Household Management
- Handle personal errands and administrative responsibilities
- Coordinate household logistics, vendors, and service providers
- Assist with travel planning, itineraries, and accommodations
- Manage day-to-day operational needs that support executives’ personal lives
Operational Support
- Act as a point of contact between executives and internal/external teams
- Ensure requests from executives are executed efficiently and professionally
- Navigate high-pressure situations while maintaining professionalism and discretion
- Provide logistical support for projects, events, and production needs
Qualifications
We are looking for someone who demonstrates:
- Exceptional attention to detail
- Strong executive presence and communication skills
- Extreme reliability and self-direction
- High emotional intelligence and situational awareness
- A proactive mindset with minimal need for oversight
- A “no task too big or too small” attitude
This role requires someone who can confidently interact with strong personalities in a high-performance environment while maintaining a calm, focused, and professional demeanor.
This Role Is Best Suited For Someone Who
- Thrives in high-performance, fast-moving environments
- Maintains a laid-back but focused demeanor
- Understands how to navigate hierarchies and chain-of-command structures
- Takes pride in being the person executives rely on to make things happen
Key skills/competency
- Executive Assistant
- Personal Assistant
- Calendar Management
- Travel Coordination
- Communication
- Discretion
- Proactive Problem Solving
- Operational Support
- Logistics Management
- Media Production Environment
Skills & topics
- Personal Executive Assistant
- Executive Assistant
- Assistant
- Media
- Production
- Logistics
- Calendar Management
- Personal Assistant
- Operations
- Administrative Support
How to get hired
- Tailor your resume: Highlight experience with calendar management, logistics, and discretion for executive support roles.
- Showcase proactivity: Provide examples of anticipating needs and solving problems before being asked.
- Emphasize discretion: Mention your ability to handle sensitive information with utmost confidentiality.
- Research RedBalloon: Understand their client-focused model and express enthusiasm for supporting high-performing executives.
- Prepare for behavioral questions: Be ready to discuss handling high-pressure situations and managing competing priorities.
Technical preparation
Master scheduling and calendar tools.,Practice managing multiple communication channels.,Familiarize yourself with travel booking platforms.,Organize project tracking and task management.
Behavioral questions
Describe handling a high-pressure situation.,How do you prioritize competing demands?,Give an example of anticipating a need.,How do you ensure discretion with information?
Frequently asked questions
- What is the primary function of the Personal Executive Assistant role at RedBalloon?
- The Personal Executive Assistant at RedBalloon serves as a high-trust operational partner to a group of executives, ensuring seamless management of both professional and personal logistics in a fast-paced media and production environment.
- What kind of environment can I expect as a Personal Executive Assistant for RedBalloon?
- You can expect a dynamic, constantly evolving media and production environment where you will support high-performing executives. The role demands proactivity, discretion, and the ability to manage sensitive information.
- What are the key responsibilities for the Personal Executive Assistant role?
- Key responsibilities include managing complex executive calendars, coordinating meetings and logistics, handling personal errands and household management, and acting as a point of contact for executives with internal and external teams.
- What specific skills are essential for a Personal Executive Assistant at RedBalloon?
- Essential skills include exceptional attention to detail, strong executive presence and communication, extreme reliability, self-direction, high emotional intelligence, situational awareness, and a proactive mindset with a 'no task too big or too small' attitude.
- How does the Personal Executive Assistant role differ from a traditional assistant role?
- This role is more than traditional assistance; it's a high-trust operational partnership. You'll be responsible for ensuring executive professional and personal lives run seamlessly, requiring a higher level of initiative and responsibility.
- What type of interactions can I expect as a Personal Executive Assistant?
- You will interface regularly with media executives, production teams, and security personnel, requiring you to confidently represent executive priorities and drive tasks to completion.
- How important is discretion in this Personal Executive Assistant role?
- Discretion is paramount. You will be managing sensitive information and operating in a high-trust capacity, requiring absolute confidentiality and professionalism.