Executive Assistant to CEO
@ Real Hires

Hybrid
$120,000
Hybrid
Full Time
Posted 23 days ago

Your Application Journey

Personalized Resume
Apply
Email Hiring Manager
Interview

Email Hiring Manager

XXXXXXXXXX XXXXXXXXX XXXXXX******* @realhires.com
Recommended after applying

Job Details

About RealHires

RealHires is on a mission to make global talent truly accessible. We’re creating impact by becoming the most trusted global staffing partner for U.S. businesses.

The Role

This role is not a traditional assistant position. As an extension of the CEO’s mind, you will anticipate, prioritize, and create order to allow the CEO to focus on vision, sales, client relationships, and growth strategy.

  • Turn raw ideas into finished guides, posts, and tools.
  • Translate chaos into systems and SOPs.
  • Build rails for predictable execution.
  • Protect the CEO’s time, energy, and clarity.

Responsibilities

Protect Time & Clarity: Deliver briefs, maintain inbox, calendar, and CRM meticulously.

Content & Authority Support: Capture ideas from voice notes and manage content libraries.

Client Experience & Retention: Systematize onboarding, coordinate testimonials, and prepare call briefs.

Project Finishing: Keep websites, branding, and product milestones on track, manage vendors, and close loops.

Strategic Insights: Research tools and opportunities; deliver clear briefs with recommendations.

Results You Own

  • CEO starts and ends each day with clarity.
  • Content machine runs with organized, published ideas.
  • Client experience is seamless from onboarding to follow-ups.
  • Projects are completed with finished systems and tools.
  • CEO spends majority of week on strategic priorities.

Requirements

  • 5–10 years as an EA, Chief of Staff, or Ops role.
  • Proven ability to turn chaos into clarity.
  • Experience building systems: CRM processes, SOPs, onboarding flows.
  • Elite communicator with client-facing polish.
  • High follow-through and assertive yet diplomatic.

Who This Role is NOT For

Not for those needing constant direction, or who are not finishers. Not for anyone treating the role as mere secretarial work.

The Right Person

  • Service-driven achiever enabling success.
  • Low-ego operator thriving behind the curtain.
  • Structured finisher building operational rails.
  • Calm anchor prioritizing task completion.
  • Trusted gatekeeper for communication and reputation.

Summary

This high-intensity Executive Assistant to CEO role is a strategic partnership with the CEO. If you are proactive, structured, and skilled at turning chaos into order, you will help RealHires scale into a global talent authority.

Key Skills/Competency

  • Calendar Management
  • Systematization
  • Communication
  • CRM
  • Project Management
  • SOP Development
  • Onboarding
  • Content Creation
  • Vendor Coordination
  • Strategic Insights
Apply without a personalized resume

How to Get Hired at Real Hires

🎯 Tips for Getting Hired

  • Research RealHires' culture: Explore mission, values, and recent projects.
  • Customize your resume: Highlight EA and operations experience.
  • Showcase system building: Detail relevant CRM and SOP expertise.
  • Prepare for interviews: Use examples of managing complex priorities.

📝 Interview Preparation Advice

Technical Preparation

Familiarize with CRM and workflow management tools.
Practice drafting briefs and organized documentation.
Review project tracking and operational software.
Study SOP and system creation best practices.

Behavioral Questions

Describe handling multiple shifting priorities successfully.
Explain working effectively in high-pressure environments.
Discuss decisive actions when managing conflicts.
Share examples of proactive, clear communication.

Frequently Asked Questions