Executive Assistant Operator

@ Real Hires

About Real Hires

RealHires is on a mission to make global talent truly accessible. They are building multiple technology and staffing platforms and aim to become the most trusted global staffing partner for U.S. businesses by multiplying growth with every hire.

Role Overview

The Executive Assistant Operator partners directly with the Founder & CEO, Aaron Klein, to transform raw ideas into systems, provide executive support, and maintain operational momentum. This role requires turning chaos into clarity and ensuring that the CEO’s focus remains on vision, sales, client relationships, and growth strategy.

Key Responsibilities

• Protect the CEO’s time through efficient calendar, inbox, and CRM management.
• Create briefs, trackers, and workflows for predictable execution.
• Support content creation and authority-building projects including LinkedIn drafts and client tools.
• Systematize client onboarding and coordinate touchpoints to enhance client experience.
• Manage project finishing tasks such as vendor coordination and website updates.
• Conduct strategic research and deliver clear, actionable one-page briefs.

Key Skills/Competency

• Executive Support
• Calendar Management
• CRM
• SOP Development
• Content Creation
• Operational Excellence
• Systems Building
• Client Experience
• Process Improvement
• Strategic Communication

Results and Expectations

The CEO will have a clear, focused day; the content machine runs smoothly; client interactions feel seamless; and projects reach completion efficiently.

Requirements

• 5–10 years in an EA, Chief of Staff, or similar operations role supporting a CEO.
• Proven ability to turn chaos into clarity with effective systems and processes.
• Strong communication skills, both written and verbal.
• Experience in CRM, SOPs, onboarding flows, and client support.
• Assertive yet diplomatic with excellent follow-through.

Who This Role is Not For

This role is not for those who need constant direction, avoid feedback, or are content with mediocrity. It requires a strategic operator who delivers consistent results.

Summary

This is a high-intensity, high-impact partnership designed for a proactive, detail-oriented individual who can amplify the CEO’s vision and help scale RealHires to new heights.