Executive Assistant

@ Real Hires

Executive Assistant at Real Hires

Bring order, clarity, and momentum to leadership. We’re looking for a proactive, detail-driven Executive Assistant who can keep the President focused on what matters most — strategy, growth, and leadership.

Your mission is to create structure in the chaos, anticipate what’s next, and ensure that no priority falls through the cracks. If you thrive on organization, communication, and helping others stay ten steps ahead, this is your opportunity to make a direct impact at the highest level of the company.

What You’ll Do

• Own the calendar: Manage meetings, calls, and travel while optimizing daily schedules.
• Manage communication: Review, draft, and prioritize emails to ensure nothing important is missed.
• Prepare and follow through: Set up meetings, capture notes, and track follow-ups until tasks are complete.
• Keep accountability on track: Coordinate across teams to drive projects forward and meet deadlines.
• Stay organized: Maintain systems for easy access to information, files, and action items.
• Support internal engagement: Plan and track team initiatives and morale activities.
• Represent leadership well: Interact professionally and discreetly with both internal and external partners.

What You Bring

• Proven experience as an Executive Assistant or in a similar high-level support role.
• Strong organizational and time-management skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication with a professional polish.
• A proactive, “see it, solve it” mindset that anticipates needs before they’re voiced.
• Discretion and maturity when handling confidential information.
• Confidence using digital tools for scheduling, task tracking, and document management.
• A calm, steady presence in a fast-moving environment.

Why This Role Matters

The President’s time is one of the company’s most valuable assets — and as an Executive Assistant at Real Hires, your role is critical. By organizing details, following up on commitments, and managing communication flow, you enable leadership to focus on growth, vision, and impactful decisions.

Key skills/competency

• Executive Support
• Calendar Management
• Communication
• Organization
• Time-management
• Scheduling
• Follow-ups
• Discretion
• Digital Tools
• Professionalism