Assistant, Administrative Senior
RBC · Minneapolis, MN
- On site
- Full-time
- $57,500 / year
- Minneapolis, MN
Job highlights
- Support Fixed Income operations and professionals.
- Manage reporting, travel, and expense functions.
- Onboard new hires and maintain office operations.
- Provide excellent customer service and organizational skills.
- Work in a fast-paced financial services environment.
About the role
About the Opportunity
The Senior Administrative Assistant plays a crucial role in supporting the operations and effectiveness of Fixed Income. This position is responsible for providing comprehensive administrative support to all Fixed Income professionals through management reporting, travel coordination, expense management, new hire onboarding, and general office operations. Operating under the direction of Fixed Income Management, this role collaborates with Fixed Income personnel, vendors, and internal departments to ensure seamless administrative operations that enable the team to focus on core business activities.
What will you do?
- Serve as the primary administrative point of contact for all Fixed Income personnel and coordinate day-to-day administrative support.
- Generate weekly and monthly management reports for Fixed Income professionals.
- Schedule travel arrangements and complete expense reports for Fixed Income personnel.
- Complete new hire and employee transfer paperwork, desk moves, and system access requests.
- Maintain and update the infoNET, distribution lists, contact lists, organizational charts, trader licenses, and floor seating charts.
- Coordinate vendor visits, department/vendor lunches, and schedule meetings and appointments.
- Provide clerical and administrative assistance including event planning, word processing, memos, reports, and presentations.
- Answer incoming calls professionally and direct to appropriate personnel; greet visitors courteously.
- Maintain office supplies, coordinate equipment purchases and returns, and submit facility work requests.
- Complete annual trading letters and archive trader responses.
- Receive invoices, obtain management approval, and submit to accounts payable for payment.
- Maintain confidentiality and handle all confidential matters with discretion and good judgment.
- Troubleshoot technology, telephone, hardware/software, and equipment problems in coordination with IT and/or vendors.
What do you need to succeed?
Must-have
- 1–3 years of general office experience.
- High school diploma or equivalent.
- Basic computer skills, including Microsoft Office proficiency.
- Good interpersonal, verbal, and written communication skills.
- Good organizational skills with the ability to coordinate multiple projects and competing priorities while working effectively under pressure and meeting prescribed deadlines.
- Initiative-taker who works independently with minimal supervision.
- Able to work effectively in a fast-paced, deadline-oriented environment.
- Strong customer service skills and problem-solving ability.
- Basic understanding of financial services.
Nice-to-have
- Experience working in the financial services industry.
- Experience with scheduling travel and completing expense reports.
- Working knowledge of fixed income products.
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
- Leaders who support your development through coaching and managing opportunities.
- Ability to make a difference and lasting impact.
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Flexible work/life balance options.
- Opportunities to do challenging work.
- Opportunities to take on progressively greater accountabilities.
- Access to a variety of job opportunities across business.
The expected salary range for this particular position is $45,000-$70,000 , depending on your experience, skills, and registration status, market conditions and business needs.
You have the potential to earn more through RBC’s discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.
RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:
- Drives RBC’s high-performance culture
- Enables collective achievement of our strategic goals
- Generates sustainable shareholder returns and above market shareholder value
Key skills/competency
- Administrative Support
- Management Reporting
- Travel Coordination
- Expense Management
- Onboarding
- Office Operations
- Microsoft Office Proficiency
- Organizational Skills
- Customer Service
- Financial Services
Skills & topics
- Administrative Assistant
- Office Administration
- Management Reporting
- Travel Coordination
- Expense Management
- New Hire Onboarding
- Microsoft Office
- Organizational Skills
- Customer Service
- Financial Services
How to get hired
- Tailor your resume: Highlight your 1-3 years of general office experience, Microsoft Office skills, and organizational abilities relevant to an administrative role.
- Showcase communication skills: Emphasize your interpersonal, verbal, and written communication strengths in your application and resume.
- Demonstrate initiative: Provide examples of working independently, problem-solving, and thriving in fast-paced environments.
- Research RBC: Understand their values like Client First, Integrity, and Collaboration to align your application with their culture.
- Prepare for interviews: Be ready to discuss your experience with reporting, travel coordination, and handling confidential information.
Technical preparation
Master Microsoft Office Suite (Word, Excel, PowerPoint).,Practice scheduling and calendar management tools.,Familiarize with expense reporting software.,Understand basic financial services terminology.
Behavioral questions
Describe a time you managed competing priorities.,How do you handle confidential information?,Give an example of excellent customer service.,How do you take initiative with minimal supervision?
Frequently asked questions
- What is the salary range for the Senior Administrative Assistant role at RBC?
- The expected salary range for the Senior Administrative Assistant position at RBC is $45,000 to $70,000 annually. This range can vary based on your experience, skills, market conditions, and business needs. Additionally, there is potential to earn more through RBC's discretionary variable compensation program.
- What are the key responsibilities of a Senior Administrative Assistant at RBC Fixed Income?
- As a Senior Administrative Assistant at RBC Fixed Income, your key responsibilities include providing comprehensive administrative support to Fixed Income professionals. This involves management reporting, travel and expense coordination, new hire onboarding, general office operations, maintaining various records, and troubleshooting equipment issues.
- What qualifications are required for the Senior Administrative Assistant job at RBC?
- To be considered for the Senior Administrative Assistant role, you need 1-3 years of general office experience, a high school diploma or equivalent, and basic computer skills including Microsoft Office proficiency. Strong organizational, communication, customer service, and problem-solving skills are also essential, along with a basic understanding of financial services.
- Does RBC offer opportunities for growth within the Senior Administrative Assistant role?
- Yes, RBC emphasizes growth and development. The Senior Administrative Assistant role offers opportunities to take on progressively greater accountabilities and provides access to various job opportunities across the business. Leaders also support development through coaching and managing opportunities.
- What is the work arrangement for the Senior Administrative Assistant position at RBC?
- The job description indicates a specific address in Minneapolis, MN, and lists 'Work hours/week: 40' and 'Employment Type: Full time', suggesting this is an on-site position at RBC's Minneapolis location. No explicit mention of remote or hybrid work is made for this role.
- How can I make my resume stand out for the Senior Administrative Assistant position at RBC?
- To make your resume stand out for the Senior Administrative Assistant role at RBC, highlight your experience in general office tasks, proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), and strong organizational and time management skills. Quantify your achievements where possible, such as 'managed expense reports for a team of X' or 'coordinated travel for Y number of professionals'.