Executive Assistant

Executive Assistant at RBC

In this role, you will provide administrative, executive assistance / coordination to the Group Head, T&O, supporting senior leadership within RBC.

What will you do?

• Act as the key contact for the executive you support.
• Manage and maintain calendars, coordinating meetings, conferences, and travel arrangements.
• Monitor an inbox to manage meeting proposals, action items, and delegate inquiries.
• Organize video and in-person meetings, including booking locations and equipment.
• Set up and coordinate business planning sessions, town halls, staff meetings, and one-on-one’s with direct reports.
• Follow up on agenda items and deliverables, coordinating with facilitators and presenters.
• Support overall senior management team objectives with meeting planning and materials.
• Coordinate travel and hotel arrangements for the team as needed.
• Process monthly expense reports and maintain vacation schedules and records in Workday.
• Validate expense reports prior to Group Head’s approval.
• Proactively seek opportunities to provide additional value and meet deadlines.
• Collaborate with other executive assistants for effective planning and provide administrative back-up.
• Support agility, utilize new tools and skills, and identify/execute efficiencies.
• Assist the Group Head in driving employee engagement through social events, coffee chats, and focus groups.
• Prepare presentation materials and meeting agendas.
• Ensure relevant information is accessible and prepared for meetings.

What do you need to Succeed?

Must Have:

• 10+ years’ experience in executive administration/coordinator, supporting senior level management.
• Strong interpersonal and diplomacy skills, comfortable dealing with all organizational levels.
• Ability to thrive in a collaborative, fast-paced environment and prioritize activities effectively.
• Adaptability to change and continuously shifting requirements.
• Ability to work efficiently and accurately with minimal supervision.
• Highly proficient in Microsoft Word, PowerPoint, Excel, Outlook for document and slide deck creation/editing.
• Strong organizational skills, including planning, scheduling, and calendar management.

Nice-to-Have:

• Solid knowledge of relevant RBC policies and procedures (e.g., vacation, expense guidelines, travel policy).

What's in it for you?

• Opportunity to thrive on challenges, progressive thinking, and collaborative work.
• Comprehensive Total Rewards Program including bonuses and flexible benefits.
• Competitive compensation and opportunities for commissions and stock.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Access to a world-class training program in financial services.
• Opportunities to take on progressively greater accountabilities.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Meeting Planning
• Expense Processing
• Microsoft Office Suite
• Workday
• Interpersonal Skills
• Organizational Skills
• Diplomacy