Administrative Assistant, Acquisitions
Radio-Canada · Toronto, ON
- On site
- Full-time
- CA$60,000 / year
- Toronto, ON
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Job highlights
- Support Senior Director of Acquisitions.
- Manage calendars and meetings.
- Coordinate travel and expenses.
- Conduct content research.
- Maintain strong relationships.
About the role
Administrative Assistant, Acquisitions
Status Of Employment: Permanent
Position Language Requirement: English
Language Skills: English (First Official Language), English (Reading), English (Speaking), English (Writing)
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
About CBC/Radio-Canada
At CBC/Radio-Canada, we’re all about providing a public service to Canadians by offering content that informs, entertains, and connects Canadians on multiple platforms and from coast to coast. Our successes and accomplishments are driven by embodying and upholding values that include creativity, integrity, inclusiveness, and relevance.
About the Acquisitions Team
You will be joining the CBC Acquisitions team, which is small yet mighty. We are hardworking, curious, and inclusive. Our team works to support the programming objectives of Entertainment, Factual and Sports (EFS) to deliver a viewing experience that will delight, inspire, and engage Canadians.
Role Overview
We are looking for a proactive and resourceful Administrative Professional whose primary focus will be providing effective, day-to-day support specifically to the Senior Director of Acquisitions. While your core responsibility is to act as the operational backbone for the Senior Director, you will also provide a light element of support to the wider team by sharing updates and keeping everyone connected. Working in the fast-paced media industry requires a blend of high-level organization, discretion, and a friendly, collaborative approach.
Key Responsibilities
- Dedicated Executive Support: Plan, organize, and coordinate all day-to-day administration exclusively for the Senior Director.
- Calendar & Meeting Mastery: Manage the scheduling of the Senior Director’s meetings and event calendar. Organize meetings and ensure the preparation and distribution of executive briefing documents and follow-up materials.
- Travel & Logistics: Coordinate all travel plans for the Senior Director, including registrations for industry events, festivals, conferences, and global content markets. This includes completion of detailed travel expense reports.
- Administrative Support: Track expenses and credit card management, subscription management, HR transactions such as onboarding/offboarding staff, IT and technical coordination and support, electronic filing, purchasing, and supplies acquisitions.
- Expense Tracking: Track expenses and create expense reports as required (TEMS).
- Team Liaison & Operations: Share updates with the broader Acquisitions team as required and instructed. Assist with office equipment, IT technical support.
- Media & Content Support: Conduct content research as required; create and maintain databases of our global content partners as well as screening suites and other related items.
- Communication & Relationship Building: Establish and maintain excellent working relationships with other CBC departments and external contacts.
- Confidentiality: Coordinate sensitive and confidential information across departments, maintaining strict discretion with departmental records at all times.
Requirements & Qualifications
- Experience: A University degree and 3+ years of demonstrably related work experience.
- Exceptional Computer Skills: Superior knowledge of and experience with internet and computer applications, specifically Google Business Applications (Sheets, Docs, Slides, Meet, Calendar), Word, Excel, PowerPoint, Zoom as well as an interest and curiosity for new apps for business. Solid technical skills are also required with regard to databases and office equipment.
- Asset Systems & Software: Experience using Workday is considered a huge asset.
- Administrative Excellence: Extremely detail-oriented with excellent organizational skills. You must be a fast learner who is proactive, a self-starter, works independently, and takes initiative.
- Adaptability: The ability to multitask and seamlessly handle competing priorities.
- Interpersonal Skills: Effective written and verbal communication skills. Must foster strong working relationships with internal teams and external stakeholders.
- The "Media" Edge: An interest in content is an asset, along with strong cultural sensitivity and a commitment to contributing to an inclusive and equitable workplace culture.
Candidates may be subject to skills and knowledge testing.
We thank all applicants for their interest, but only candidates selected for an interview will be contacted. As part of our recruitment process, candidates who advance to the next step will be asked to complete a background check. This includes: A mandatory Criminal record check. Other background checks may be conducted based on the operational requirements of the position.
Diversity & Inclusion
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Key skills/competency
- Administrative Support
- Executive Assistant
- Acquisitions
- Calendar Management
- Travel Coordination
- Expense Reporting
- Database Management
- Communication Skills
- Confidentiality
- Google Workspace
Skills & topics
- Administrative Assistant
- Acquisitions
- Executive Support
- Calendar Management
- Travel Coordination
- Expense Reporting
- Database Management
- Office Administration
- Media Industry
- CBC Radio-Canada
How to get hired
- Tailor your resume: Highlight your 3+ years of experience, exceptional computer skills, and administrative excellence relevant to this Administrative Assistant, Acquisitions role.
- Showcase relevant software skills: Emphasize your proficiency in Google Business Applications, Word, Excel, PowerPoint, Zoom, and any experience with Workday.
- Demonstrate soft skills: Provide examples of your detail-orientation, organizational skills, proactivity, ability to multitask, and strong communication.
- Express media interest: Mention your interest in content and commitment to diversity and inclusion to align with CBC/Radio-Canada's values.
- Prepare for assessments: Be ready for potential skills and knowledge testing, and understand that a background check is part of the process.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of the Administrative Assistant, Acquisitions at Radio-Canada?
- The Administrative Assistant, Acquisitions at Radio-Canada will primarily provide day-to-day support to the Senior Director of Acquisitions. This includes managing their calendar, coordinating meetings, booking travel, handling expense reports, managing subscriptions, assisting with HR transactions, IT coordination, and maintaining databases. The role also involves liaising with the broader Acquisitions team and conducting content research.
- What qualifications are essential for the Administrative Assistant, Acquisitions position?
- Essential qualifications include a University degree and over 3 years of related work experience. You need exceptional computer skills, particularly with Google Business Applications, Microsoft Office Suite, and Zoom. Strong organizational, detail-orientation, multitasking abilities, and excellent written and verbal communication are also crucial. An interest in media and content is a plus.
- Is experience with Workday required for the Administrative Assistant, Acquisitions role?
- Experience using Workday is considered a huge asset for the Administrative Assistant, Acquisitions position, but it is not strictly required. While not mandatory, having Workday experience can significantly strengthen your application and demonstrate your familiarity with relevant HR and administrative software.
- What is the work arrangement for this Administrative Assistant, Acquisitions role?
- This is a permanent, full-time position located at the Broadcast Centre, 205 Wellington St. W., Toronto, Ontario, M5V 3G7. While the description doesn't explicitly state 'remote' or 'hybrid', the primary location suggests an on-site or potentially hybrid arrangement.
- How does CBC/Radio-Canada approach diversity and inclusion for the Administrative Assistant, Acquisitions role?
- CBC/Radio-Canada is committed to reflecting Canada's diversity and fostering an inclusive workplace. They value equal opportunity and encourage individual differences. Candidates with accommodation needs are asked to inform the recruitment team as soon as possible.
- What are the next steps after applying for the Administrative Assistant, Acquisitions job?
- After applying, only selected candidates will be contacted for an interview. Successful candidates who advance will be asked to complete a background check, including a mandatory Criminal record check.