11 days ago
Executive Assistant to CEO
Quantum Management Services Ltd.
On Site
Full Time
CA$105,000
Toronto, ON
Job Overview
Job TitleExecutive Assistant to CEO
Job TypeFull Time
CategoryCommerce
Experience5 Years
DegreeMaster
Offered SalaryCA$105,000
LocationToronto, ON
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Job Description
Overview
Are you a highly skilled Executive Assistant to CEO ready to step into a high-impact, strategic role? Our client, a fast-growing professional service company, is seeking a trusted partner to support their CEO. This role offers the unique opportunity to work closely with the CEO, committees, and senior investors, managing key priorities and confidential matters while contributing to the company's growth and success.
What You'll Do
- Manage complex calendars for the CEO across multiple time zones, preparing agendas and supporting materials.
- Coordinate travel and accommodations, track expenses, and support departmental budgeting.
- Anticipate executive needs, flagging opportunities and challenges with judgment and discretion.
- Act as the central liaison for internal and external stakeholders, ensuring seamless coordination of communications, meetings, and high-profile events.
- Draft and review correspondence, reports, and presentations for the Board and external partners.
- Plan and execute meetings, events and high-profile public engagements.
What We're Looking For
- 5+ years supporting C-suite executives, preferably in complex or high-growth organizations.
- Ability to thrive in fast-paced environments and anticipate executive needs.
- Strong attention to detail, initiative, and experience managing projects and events.
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Stakeholder Management
- C-suite Support
- Communication Skills
- Event Planning
- Budgeting Support
- Discretion
- Project Management
How to Get Hired at Quantum Management Services Ltd.
- Research Quantum Management Services Ltd.'s culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume for Executive Assistant to CEO: Highlight C-suite support, complex calendar management, and stakeholder liaison experience.
- Showcase your discretion and initiative: Prepare examples demonstrating anticipation of executive needs and managing confidential matters.
- Prepare for a detailed interview: Be ready to discuss event planning, budgeting support, and managing diverse communications.
- Network with industry professionals: Connect with current and former Quantum Management Services Ltd. employees on LinkedIn.
Frequently Asked Questions
Find answers to common questions about this job opportunity
01What kind of C-suite experience is most valued for the Executive Assistant to CEO role at Quantum Management Services Ltd.?
02How crucial are communication and stakeholder management skills for this Executive Assistant to CEO position?
03What is the typical interview process for an Executive Assistant to CEO at Quantum Management Services Ltd.?
04Can I expect opportunities for professional growth in the Executive Assistant to CEO role at Quantum Management Services Ltd.?
05What specific tools or software should an Executive Assistant to CEO be proficient in for Quantum Management Services Ltd.?
06How does Quantum Management Services Ltd. approach work-life balance for its Executive Assistant to CEO?
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