Property Administrator

@ QuadReal Property Group

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating, and development company headquartered in Vancouver, British Columbia. With $94 billion in assets under management, QuadReal invests in both public and private markets. It focuses on delivering strong investment returns while creating sustainable environments for communities.

Role Overview

Located in Western Canadian Place, Calgary, this Property Administrator reports to the Senior Property Administrator. The role supports day-to-day activities across Western Canadian Place and Westmount Corporate Campus. It requires strong analytical skills, exceptional attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

Accounts Payable:

• Process vendor invoices in Yardi Voyager.
• Investigate overdue balances and support procurement.
• Collect compliance documents and set up new vendors.
• Create/close vendor Purchase Orders and reconcile monthly statements in Workday.
• Manage year end accruals and capital project invoicing in Construction Manager.

Accounts Receivable:

• Review monthly recurring reports and act on variances.
• Pursue outstanding rents, prepare reminders and default letters.
• Analyze aged receivables and handle tenant inquiries.
• Administer lease related payments and record parking revenues.

Administrative Tasks:

• Collect tenant insurance certificates and support tenant events.
• Prepare rental notices, vacancy reports and tenant correspondences.
• Maintain property files on SharePoint and review service contracts in Agiloft.
• Oversee parking setup and facilitate communication with tenants.
• Other duties as assigned.

Experience And Qualifications

A post-secondary education in business, real estate, or accounting is desired, supplemented by equivalent experience. The ideal candidate has 4+ years in a property management or real estate administrative role. They must be proficient in Microsoft Office and knowledgeable in Yardi, with excellent communication, organizational, and conflict-resolution skills. The candidate should be self-motivated, detail oriented, capable of working under pressure, and committed to exceptional service.

Key Skills/Competency

• Property Administration
• Accounts Payable
• Accounts Receivable
• Vendor Management
• Tenant Relations
• Budgeting
• Compliance
• Yardi Voyager
• Workday
• Microsoft Office