Executive Assistant Information Technology

@ QuadReal Property Group

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating, and development company headquartered in Vancouver, British Columbia with assets under management of $94 billion. The company invests directly, via programmatic partnerships and through operating platforms.

Role Description

Reporting directly to the Chief Technology Officer (CTO), the Executive Assistant Information Technology supports the broader Information Technology Leadership Team (ITLT). This role ensures effective management of executive schedules, communications, and priorities for the CTO and IT leadership team.

Responsibilities

• Provide high-level administrative support to the CTO and ITLT.
• Manage calendar, meeting coordination, travel arrangements, and expense reporting.
• Screen incoming communications and vendor inquiries with discretion.
• Prepare correspondence, memos, minutes, and confidential reports.
• Coordinate executive meetings and document agendas and outcomes.
• Draft and edit IT communication pieces including presentations.
• Support planning for town halls, training, and engagement events.
• Assist with budget planning activities and tracking IT-related expenses.

Experience And Qualifications

• 5+ years administrative experience supporting senior leadership, preferably in a tech environment.
• University degree in a related discipline.
• Familiarity with IT operations and terminology such as cybersecurity, infrastructure, and enterprise systems.
• Proficiency in Microsoft Office and familiarity with collaboration tools like SharePoint and Teams.
• Exceptional organizational, communication, and discretion skills.

Key skills/competency

• Administrative Support
• Calendar Management
• Meeting Coordination
• Expense Reporting
• Communication
• Presentation Skills
• Budget Tracking
• IT Operations
• Microsoft Office
• Discretion