Executive Assistant
QBE Insurance
Job Overview
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Job Description
About the Role of Executive Assistant at QBE Insurance
We’re seeking an exceptional Executive Assistant to partner closely with our Chief Talent Officer in a true right‑hand role. Operating at pace and with high trust, you’ll support complex, sensitive and high‑visibility agendas at the heart of the organisation.
You’ll bring calm, clarity and commercial judgement to a fast‑moving environment—anticipating priorities, managing competing demands and ensuring the Chief Talent Officer is always positioned to operate at their best. This is a unique opportunity to work at the centre of a global Talent function and make a meaningful impact across the business.
About QBE
At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch. We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner. What if you could have a positive impact – at work and in the world? As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind.
Your New Role
You’ll manage a broad range of deliverables and relationships, acting as a trusted partner and a central point of connection across the Talent Leadership Team and wider organisation.
What You’ll Do
- Proactively manage a complex executive diary, inbox, travel and logistics across time zones
- Act as a trusted partner and primary point of contact for senior leaders, committees and external stakeholders
- Anticipate priorities and prepare the Chief Talent Officer for decisions, commitments and key moments
- Produce high‑quality, confidential correspondence, presentations and executive materials
- Establish strong cadence across leadership forums, meetings and follow‑ups
- Drive continuous improvement in ways of working, processes and administrative efficiency
What You Bring
At the core of this role is the ability to foster trust through reliability, attention to detail and strong relationships. You’re a proactive partner who thrives on making an executive effective and brings confidence, judgement and a strong detail orientation to everything you do.
- Proven experience supporting a senior executive in a fast‑paced, complex environment
- Strong judgement and confidence to operate autonomously and with discretion
- Exceptional organisation, attention to detail and written communication skills
- High emotional intelligence with a proactive, solutions‑focused mindset
- Tech-savvy approach to improving workflows and productivity
- Absolute integrity and comfort handling sensitive people and business matters
Benefits at QBE
We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:
- ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance
- Free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice
- 18 weeks’ gender-equal flexible leave for all new parents, including paid super
Awards & Recognition
We value our employee’s experience with us and are proud to have been recognised for the following awards:
- 2025 Winner of Excellence in Diversity, Equity & Inclusion Award at the Insurance Business Australia Awards for our Respect@QBE program
- 2023 Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards
- Ranked in the top ten in the AAGE Top Graduate Employers 2025 for medium sized program as voted by graduates
How To Apply
If you’re looking for a career that combines your expertise and your empathy, click Apply today. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.
QBE recognises the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at recruitment@qbe.com.
Key skills/competency
- Executive Support
- Diary Management
- Stakeholder Communication
- Confidentiality
- Proactivity
- Organizational Skills
- Attention to Detail
- Problem-Solving
- Tech Savvy
- Time Management
How to Get Hired at QBE Insurance
- Research QBE's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Customize your Executive Assistant resume to highlight experience in diary management, stakeholder communication, and supporting senior executives.
- Emphasize key competencies: Showcase strong organizational skills, attention to detail, and high emotional intelligence relevant to the Executive Assistant role at QBE.
- Prepare for behavioral interviews: Be ready to discuss how you handle confidential information, prioritize tasks, and proactively support an executive in a fast-paced environment.
- Understand QBE's global presence: Demonstrate awareness of QBE's international operations and potential complexities in scheduling across time zones.
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