HR Administration Specialist

HR Administration Specialist at PwC Polska

Human Resources and Payroll Operations in MSO, PwC Poland is a rapidly expanding team. As an HR Administration Specialist, you will play an important role in supporting and transforming operations for our domestic and international clients. We continuously enhance our operations by applying best practices, streamlining processes, and integrating cutting-edge technological solutions. Join us in shaping and transforming operations for our clients, as we delve into diverse projects and collaborate closely with international expert consulting and compliance teams to provide comprehensive Payroll and HR Administration services across various sectors in the region.

We are seeking a proactive and detail-oriented HR Administration Specialist.

Your Future Role

• Managing a wide range of HR processes, including onboarding new employees, offboarding terminated employees, administering absences, implementing changes in employment conditions, and ensuring compliance with Labor Code requirements.
• Preparing and issuing employment-related documentation such as employment contracts, amendments, termination notices, and work certificates etc.
• Collecting and managing required HR documents at the onboarding stage, throughout employment, and during termination, ensuring full compliance and accuracy.
• Administering all types of employee leaves in accordance with Labor Law, including calculating holiday entitlement and processing maternity, parental, and unpaid leaves etc.
• Providing HR documentation for clients, including creating, maintaining and updating personnel files and ensuring alignment with current legal regulations.
• Operating HR systems by entering, updating, and ensuring the accuracy of employee data for HR and payroll purposes.
• Preparing mandatory social security documentation, including employee and dependent registrations and deregistration.
• Creating HR statistical reports (e.g., Z‑06, Z‑05, Z‑12) based on HR data.
• Collaborating closely with the payroll team to ensure execution of HR employment related processes.
• Entering contractor data into the payroll system and managing their social security registrations and deregistrations in compliance with applicable regulations.
• Providing high‑quality HR services to multiple clients as part of an outsourcing model.

What You'll Bring

• An university degree.
• 2+ years of experience in HR administration.
• English language allowing for fluent communication both verbal and written (min. B2 level).
• Proficiency in using Microsoft Office.
• Attention to detail, energetic and proactive approach, team working skills, very good work organization, good interpersonal and communication skills.
• Ability to meet deadlines, set priorities and focus on time-sensitive issues.

Benefits of Joining PwC

• Work Flexibility: Hybrid working model, flexible start of the day, workation, sabbatical leave.
• Development & Upskilling: Full support during onboarding, mentoring from experienced colleagues, training sessions, workshops, certification co-financed by PwC, conversations with native speakers.
• Medical & Well-being Program: Medical care package (incl. physiotherapy, discounts on dental care), coaching, mindfulness sessions, psychological support, education through dedicated webinars and workshops, financial and legal advice.
• Individual Benefits Package: Possibility to create your own package (e.g., lunch pass, insurance, concierge, pet veterinary package, massages) and access to a cafeteria (vouchers, IT equipment discounts, car purchase discounts).
• Community & Giving: 3 paid hours for volunteering per month.
• Additional Perks: Additional paid Birthday Day off, employee referral program.

Recruitment Process

• CV verification
• HC screening phone call
• Online interview

If you are interested in this position, please send us your CV in English.

If you have additional questions, please contact us: pl_mso_career@pwc.com

Please note that we do not collect resumes in our inbox.

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Key skills/competency

• HR Administration
• Labor Code Compliance
• Payroll Support
• Employee Onboarding/Offboarding
• Personnel File Management
• Social Security Documentation
• HR Reporting
• Microsoft Office Suite
• Client Service
• Data Accuracy