Front Desk and Administration Executive
PSA BDP · Mumbai Metropolitan Region
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- On site
- Full-time
- $50,000 / year
- Mumbai Metropolitan Region
Job highlights
- Greet visitors and manage office operations.
- Handle calls, emails, and visitor logs professionally.
- Maintain office supplies and prepare documents.
- Coordinate meetings and manage mail services.
- Requires strong communication and MS Office skills.
About the role
About PSA BDP
PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide.We are a team that celebrates our unique diversity and close-knit community atmosphere. Our core values begin at the very top and span the broad reach of our global community.
We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.
PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals.
Job Description
Greet and welcome visitors in a professional and friendly manner.Answer, screen, and direct phone calls promptly.
Respond to email inquiries and provide necessary information to visitors and clients.
Manage office visitor logs and ensure proper check-in/check-out procedures.
Coordinate meeting room schedules and assist with room preparation.
Maintain a clean and organized front desk area.
Handle incoming and outgoing mail, courier packages, and deliveries.
Assist clients and visitors with any immediate needs and direct them to the appropriate staff or department.
Perform general office tasks including filing, maintaining admin related documents.
Maintain office supplies inventory and reorder items as needed.
Assist in preparing reports, presentations, and other documents as required.
Provide support for special projects and company events.
Coordinate with vendors and service providers for office maintenance and supplies.
Handle confidential information with discretion and integrity.
Job Requirements
**Experience And Qualifications**Any Graduate/Post Graduate, additional certification in office administration or related field preferred.
Good Communication and presentational skills.
Strong verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Exceptional organizational and multitasking abilities.
Ability to maintain a professional appearance and demeanour.
Key skills/competency
- Front Desk Operations
- Administrative Support
- Visitor Management
- Communication Skills
- Microsoft Office Suite
- Office Organization
- Customer Service
- Mail Handling
- Scheduling
- Confidentiality
Skills & topics
- Front Desk Executive
- Administration
- Receptionist
- Office Management
- Customer Service
- Logistics
- Philadelphia
- Entry Level
- Administrative Assistant
- Office Administration
How to get hired
- Tailor your resume: Highlight administrative and customer-facing experience, emphasizing skills like communication, organization, and MS Office proficiency.
- Craft a compelling cover letter: Express your enthusiasm for PSA BDP and connect your qualifications to the Front Desk and Administration Executive role.
- Prepare for the interview: Be ready to discuss your experience in handling visitors, managing office tasks, and your ability to maintain a professional demeanor.
- Showcase your skills: Demonstrate your proficiency in Microsoft Office Suite and your exceptional organizational and multitasking abilities during the interview process.
Technical preparation
Master Microsoft Office Suite functions.,Practice typing and data entry speed.,Familiarize with common office software.,Review virtual meeting platform basics.
Behavioral questions
How do you handle difficult visitors?,Describe your organizational methods.,How do you prioritize tasks?,How do you maintain confidentiality?
Frequently asked questions
- What are the typical working hours for a Front Desk and Administration Executive at PSA BDP?
- While specific hours can vary, a Front Desk and Administration Executive role typically aligns with standard business hours, Monday through Friday. You can inquire about the exact schedule during your interview process.
- What kind of professional development opportunities are available for an Administration Executive at PSA BDP?
- PSA BDP offers dynamic careers with unequivocal opportunities for growth. They encourage individuals looking to be part of something bigger, and this often includes pathways for development within administrative functions.
- How important is prior experience in the logistics industry for this Front Desk and Administration Executive position?
- While experience in the logistics industry is a plus, PSA BDP emphasizes strong administrative, communication, and organizational skills. Any graduate with relevant soft skills and a willingness to learn can be a strong candidate.
- What is the dress code for the Front Desk and Administration Executive role at PSA BDP?
- The job description emphasizes the ability to maintain a professional appearance and demeanor. This suggests a business casual or professional dress code, which you can confirm during the interview.
- How does PSA BDP foster a sense of community among its employees?
- PSA BDP fosters a close-knit community atmosphere and celebrates its unique diversity. This is reflected in their core values and global community engagement.