Virtual Special Education Case Manager

Virtual Special Education Case Manager

Proximity Learning, Inc. is seeking a certified Special Education Case Manager for the 2025-26 school year. This is a remote position.

About the Job

The case manager ensures compliance with state and federal regulations for Individual Education Plans (IEPs). They coordinate special education services for diverse students, working with teachers, parents, and professionals in virtual settings. The ideal candidate should understand special education laws, possess strong organizational and communication skills, and collect data to support students' physical, social, academic, behavioral, and emotional growth.

Pay Structure

• For 1-15 students: $700 (biweekly)
• For 16-25 students: $1400 (biweekly)

Non-negotiable Requirements

• Active Special Education Teaching License (DOE issued)
• Not Currently Teaching: Candidates actively teaching cannot be considered.
• Must be available for a block of 6 hours Mon.-Fri. between 7:00 am & 4:00 pm
• Proficiency in using virtual tools and resources
• Highly comfortable with technology and quick to learn the school’s (SIS) platforms

Essential Responsibilities

• Manage and coordinate special education services for students with diverse learning needs
• Participate in IEP Revision Meetings, MDR IEP Meetings, and Re-Eval IEP Meetings (Case Managers do not conduct testing but can write the IEP using data provided by the district; they do not perform evaluations for reevaluations).
• Conduct staffing prior to IEP meetings
• Collaborate with teachers, parents, and educational professionals to develop and implement IEPs for virtual or in-person settings.
• Monitor progress, provide feedback, and ensure compliance with federal and state regulations
• Work with service providers to support students' physical, social, academic, behavioral, and emotional development.
• Oversee and coordinate Special Education services in a virtual setting.
• Schedule and lead IEP meetings, ensuring compliance with service timelines.
• Maintain electronic academic records per district, state, and federal regulations.
• Collect and analyze data to develop IEPs with pre- and post-assessments.
• Establish appropriate accommodations and modifications for all learning environments.
• Collaborate with district teams to ensure communication and data availability.
• Build strong relationships with students, families, and school personnel to support academic success

Hardware Requirements

• Laptop or desktop (Windows: 10 or 11) (Mac: iOS 10.14 +)
• 2 monitors (CPU + additional monitors)
• Reliable Internet (50 Mbps minimum download speed)

Key Skills/Competency

• Special Education Law
• IEP Development
• Virtual Case Management
• Student Support
• Compliance
• Collaboration
• Data Analysis
• Communication Skills
• Technology Proficiency
• Remote Work