Data Entry Coordinator (Remote, U.S.)
Profound Research · United States
- Hybrid
- Full-time
- $60,000 / year
- United States
Job highlights
- Enter clinical trial data accurately into EDC systems.
- Review and verify source documents for accuracy.
- Resolve data discrepancies and queries promptly.
- Support database lock and maintain audit trails.
- Collaborate with clinical research staff remotely.
About the role
About Profound Research
Profound Research partners with community physicians to offer clinical trials as a therapeutic option for their patients. We handle all infrastructure, regulatory compliance, and administrative operations so physicians can focus on patient care. Our model gives patients access to the newest therapies while maintaining the trusted patient-physician relationship.
Our Mission:
Improving lives by providing advanced therapeutic options
Our Vision:
Creating the absolute best patient-physician experience in clinical research
Our Values:
- Compassion: We prioritize the patient-physician relationship, ensuring every interaction is service-oriented and patient-centered
- Urgency: We work hard and practice selflessness, acting swiftly and decisively to meet the needs of our patients, partners, and colleagues
- Solution Orientation: We embrace challenges with a positive mindset, communicate directly, and identify and implement effective solutions with efficiency
- Excellence: We insist on excellence, holding ourselves accountable and empowering each other to deliver best-in-class service while maintaining the highest ethical and scientific standards
Why This Role Exists
Clinical trials generate enormous volumes of data - and the integrity of that data is what makes research meaningful. Every data point entered accurately and on time moves a study closer to the answers that matter: for sponsors, for science, and ultimately for patients.
The Data Entry Coordinator exists to ensure that data integrity never becomes a bottleneck. Working remotely and in close partnership with on-site clinical research staff, this role is the behind-the-scenes engine that keeps data flowing cleanly across studies. From entering source documents into Electronic Data Capture (EDC) systems to resolving queries and supporting database lock activities, the Data Entry Coordinator holds a critical thread in Profound’s research operations - one that directly enables high-quality, audit-ready trial data across our growing network of sites.
What You’ll Do
- Enter clinical trial data into EDC systems accurately and on time, in accordance with study protocols and sponsor requirements - turnaround time and accuracy are the benchmarks that matter most in this role
- Review source documents for completeness and accuracy prior to entry
- Perform routine data quality checks; identify and resolve discrepancies and data queries promptly to keep studies on track
- Partner with Clinical Research Coordinators (CRCs) and investigators to clarify missing or inconsistent data, and assist with query resolution from sponsors, monitors, and data management teams
- Track data entry timelines across multiple concurrent studies and sites
- Support database lock activities, ensuring all data is complete and clean ahead of deadlines
- Maintain organized, audit-ready documentation in compliance with GCP, FDA, and HIPAA standards
- Generate basic reports on data status, query metrics, and site performance as needed
- Participate in study start-up activities, including EDC system training and User Acceptance Testing (UAT) where applicable
What We’re Looking For
You have a sharp eye for detail and a low tolerance for errors. You’re organized, self-directed, and comfortable managing multiple priorities without losing track of what matters. You understand that in clinical research, accurate data isn’t just a deliverable - it’s the foundation everything else is built on, and you take that seriously.
- 1-3 years of experience in data entry, clinical research, or healthcare data management
- High attention to detail and a commitment to data accuracy
- Strong organizational skills and ability to manage multiple studies and deadlines simultaneously
- Familiarity with clinical research processes, terminology, and Good Clinical Practice (GCP) guidelines
- Effective written and verbal communication skills; comfortable working cross-functionally in a remote environment
- Proficiency in Microsoft Office (Outlook, Teams, Word, Excel)
Preferred:
- Associate’s or Bachelor's degree in life sciences, healthcare administration, or a related field
- Experience with EDC systems such as Medidata Rave, REDCap, or Oracle InForm
- Prior experience in a multi-site research network or site management organization (SMO)
- Exposure to regulatory requirements, audit processes, and data cleaning workflows
Physical Requirements & Work Environment
This role is primarily performed in a remote/office environment and requires prolonged periods of sitting or standing at a desk, working on a computer, and participating in virtual meetings.
Requires the ability to communicate clearly in verbal and written forms and to read and interpret detailed materials.
Minimal travel to company sites, meetings, or partner locations may be required, including the ability to navigate office/clinical environments and transport typical work materials.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
Why Join Profound Research?
Meaningful Impact:
Every role at Profound contributes to advancing medical knowledge and expanding therapeutic options for patients - the work we do here matters.
Professional Growth:
We invest in our people through comprehensive training, certification support, and ongoing education to help you grow in your role and your career.
Leadership & Advancement:
Profound is a place where initiative is recognized. We actively support internal growth and create pathways for people to take on greater responsibility over time.
Collaborative Culture:
You’ll work alongside a team of dedicated professionals who are passionate about clinical research and committed to doing it well.
Full Benefits Package:
Competitive compensation, health insurance, PTO, retirement plan, and professional development support.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Key skills/competency
- Data Entry
- Clinical Research
- Data Integrity
- EDC Systems
- GCP Guidelines
- HIPAA Standards
- Attention to Detail
- Organizational Skills
- Problem Solving
- Communication Skills
Skills & topics
- Data Entry
- Clinical Research
- Data Management
- EDC Systems
- GCP
- HIPAA
- Remote
- Coordinator
- Healthcare Data
- Accuracy
How to get hired
- Tailor your resume: Highlight your 1-3 years of data entry, clinical research, or healthcare data management experience, emphasizing attention to detail and organizational skills.
- Showcase technical skills: Mention proficiency in Microsoft Office and any experience with EDC systems (e.g., Medidata Rave, REDCap).
- Address remote work: Emphasize your ability to work independently, manage priorities, and communicate effectively in a remote, cross-functional environment.
- Prepare for AI: Be aware that AI may be used in the hiring process and ensure your resume is clear and keyword-rich for optimal scanning.
- Understand the mission: Align your application with Profound Research's mission to improve lives through advanced therapies and their patient-centered values.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the typical day-to-day for a Data Entry Coordinator at Profound Research?
- A Data Entry Coordinator at Profound Research primarily focuses on accurately entering clinical trial data into Electronic Data Capture (EDC) systems. This involves reviewing source documents, performing data quality checks, resolving discrepancies and queries, and collaborating with on-site staff. You'll also support database lock activities and maintain compliant documentation.
- Is this Data Entry Coordinator role fully remote?
- Yes, this Data Entry Coordinator position is a remote role within the U.S. While primarily remote, minimal travel to company sites or partner locations may be required occasionally.
- What specific EDC systems does Profound Research use, and is prior experience mandatory for the Data Entry Coordinator role?
- While familiarity with clinical research processes and terminology is required, experience with specific EDC systems like Medidata Rave, REDCap, or Oracle InForm is preferred, not mandatory. The role involves participating in EDC system training and User Acceptance Testing (UAT).
- What are the key qualifications for the Data Entry Coordinator position at Profound Research?
- The key qualifications include 1-3 years of experience in data entry, clinical research, or healthcare data management, a high attention to detail, strong organizational skills, and proficiency in Microsoft Office. Familiarity with GCP guidelines and effective remote communication are also essential.
- How does Profound Research support professional growth for a Data Entry Coordinator?
- Profound Research invests in employee development through comprehensive training, certification support, and ongoing education. They also provide pathways for internal growth and opportunities to take on greater responsibility over time.
- What is the company culture like at Profound Research for a Data Entry Coordinator?
- Profound Research fosters a collaborative culture driven by a mission to advance medical knowledge. Their values emphasize compassion, urgency, solution orientation, and excellence. You'll work with dedicated professionals passionate about clinical research.
- Does Profound Research use AI in its hiring process for the Data Entry Coordinator role?
- Yes, Profound Research may use AI tools to assist with parts of the hiring process, such as reviewing applications and analyzing resumes. However, these tools supplement human judgment, and final hiring decisions are made by people.