Executive Assistant, Information Systems

Job Summary

As an Executive Assistant, Information Systems, you will provide high-level administrative support to Vice Presidents and senior executives within a leading cancer research institute. This fully remote position, with occasional on-campus presence in Boston, MA, offers the opportunity to significantly contribute to the efficiency and effectiveness of senior leadership, manage complex calendars, coordinate events, and handle sensitive information with utmost professionalism.

Key Responsibilities

• Provide high-level administrative support to Vice Presidents and senior executives, including advanced communication and triaging issues.
• Manage complex calendars and anticipate conflicts for senior executives.
• Assist in preparing presentations and ensure meeting logistics are arranged.
• Coordinate department events, leadership meetings, and manage in-person events with appropriate arrangements.
• Maintain professionalism and confidentiality in handling sensitive documents and interactions.

Qualifications

To be successful in this role, candidates should possess:

• High school diploma required; Bachelor's Degree preferred.
• Minimum of 7 years of administrative experience, including at least 2 years in an Executive Assistant role.
• Advanced knowledge of Microsoft Office Suite and other relevant applications.
• Exceptional communication skills, both written and verbal.
• Ability to prioritize tasks effectively and manage competing priorities.

Preferred Qualifications

Candidates who can demonstrate the following will stand out:

• Experience in a healthcare or research environment.
• Proven ability to work collaboratively with diverse teams.
• Familiarity with budgeting and office systems.
• Experience mentoring or supervising junior staff.
• Strong problem-solving skills and resourcefulness.

Why Join This Opportunity?

This role offers a competitive salary up to $101,090, a fully remote work arrangement with some on-campus time in Boston, MA, and a chance to work within a supportive and inclusive environment. You'll play a vital role in supporting senior leadership and contributing to significant cancer research initiatives.

Key skills/competency

• Administrative Support
• Calendar Management
• Executive Communication
• Microsoft Office Suite
• Event Coordination
• Confidentiality
• Prioritization
• Problem-Solving
• Healthcare Administration
• Research Environment