Contracts Officer
Port Waratah Coal Services
Job Overview
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Job Description
About Port Waratah Coal Services
Port Waratah Coal Services is an established industry leader operating across the materials handling, supply chain, and logistics sectors, with a long-standing presence in the Newcastle region. Based in the heart of Newcastle, the organisation’s operations play a critical role in supporting the local mining industry and contributing to broader regional growth.
Committed to responsible and sustainable operations, Port Waratah Coal Services maintains a strong focus on safety, environmental stewardship, and continuous improvement. Their culture is built on shared responsibility, collaboration, and accountability at all levels. The organisation welcomes individuals who bring diverse perspectives, a growth mindset, and a commitment to its core values.
About the Contracts Officer Role
Reporting to the Procurement Manager, the Contracts Officer will be responsible for partnering with stakeholders to tender, negotiate, and award contracts, ensuring an effective supply of goods and services for world-class facilities. In this key role, you will coordinate the tender program, create and draft new contracts, and review supply agreements. This is a dynamic part-time role based on-site in Newcastle, NSW, supporting a broad variety of services, equipment, and materials to tender and procure, from office consumables to high-value tenders and contacts for large, autonomous plant.
Key Responsibilities
- Coordinate the tender and contract management process.
- Prepare commercial terms, tender documentation, evaluation, and stakeholder communication.
- Support contract holders in contract and tender management, including transition strategies.
Desired Skills and Experience
- Experience in the development, review, and update of commercial contracts and clauses.
- Ability to coordinate high volumes of tenders and contracts in a complex environment.
- Understanding of contractual law and effective procurement systems.
- Excellent stakeholder engagement and communication skills, with a high attention to detail.
- Relevant qualifications in contracts, management, or a supply-related field will be highly regarded.
Benefits
- Competitive Remuneration, including 18.5% Superannuation and bonus program.
- Work to Live Culture, including generous leave entitlements.
- Health and Wellbeing benefits; gym membership/on-site gyms, exercise physiologists, personal health assessments, Employee Assistance Program.
Key skills/competency
- Contract Management
- Tender Coordination
- Commercial Contracts
- Negotiation
- Procurement Systems
- Contractual Law
- Stakeholder Engagement
- Communication Skills
- Attention to Detail
- Supply Chain Management
How to Get Hired at Port Waratah Coal Services
- Research Port Waratah Coal Services's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor to align your application.
- Customize your resume and cover letter: Tailor your documents to highlight specific experience in contract development, tender coordination, and procurement systems relevant to the Contracts Officer role.
- Showcase your communication skills: Emphasize your ability to engage stakeholders effectively and your high attention to detail in managing commercial terms during interviews for this role.
- Prepare for behavioral and situational questions: Be ready to discuss past experiences managing complex contracts, coordinating high-volume tenders, and navigating contractual law.
- Highlight relevant qualifications: Mention any degrees or certifications in contracts, management, or supply-related fields, as these are highly regarded by Port Waratah Coal Services.
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