Office Admin-San Francisco
Plaud · San Francisco, CA
- On site
- Full-time
- $85,000 / year
- San Francisco, CA
Job highlights
- Manage daily office operations and maintain an organized workplace.
- Oversee office budget, expenses, and procurement needs.
- Coordinate office events and enhance employee experience.
- Support facilities management and vendor relationships.
- Handle administrative tasks with discretion and independence.
About the role
About Plaud Inc.
Plaud is building the world's most trusted AI work companion for professionals to elevate productivity and performance through note-taking solutions, loved by over 1,500,000 users worldwide since 2023. With a mission to amplify human intelligence, Plaud is building the next-generation intelligence infrastructure and interfaces to capture, extract, and utilize what you say, hear, see, and think.
Plaud Inc. is a Delaware-incorporated, San Francisco-based company pushing the boundary of human–AI intelligence through a hardware–software combination. With ISO 27001, ISO 27701, GDPR, SOC 2, HIPAA, and EN 18031 compliance, Plaud is committed to the highest standards of data security and privacy protection.
To learn more about Plaud, please visit https://www.plaud.ai and follow along on Instagram, X, Facebook, LinkedIn, and YouTube.
Why You Should Join Us
Plaud is building the next generation intelligence infrastructure and interfaces to capture, extract, and utilize intelligence from what people say, hear, see, and think.
Plaud is a bootstrapped, skyrocketing, profitable company with a $250M revenue run rate achieved in just three years. Define the next-gen paradigm for human-AI interaction. Gain exposure to cutting-edge AI for Pro tools and play a direct role in our global expansion. Work with passionate teammates who value innovation, collaboration, and customer success. Grow your career in a culture that champions continuous learning and fast career development. Market-competitive compensation, global exposure, and a vibrant, creativity-fueled work atmosphere.
What You Will Do
Office Operations & Administration
- Oversee day-to-day office operations to ensure a smooth, efficient, and well-organized workplace.
- Manage office budgeting and expenses, including invoice processing and cost tracking.
- Monitor and maintain office supplies inventory, pantry stock, and procurement needs.
- Ensure the office complies with internal policies, safety standards, and local regulatory requirements.
Facilities & Vendor Management
- Support the selection and setup of our new office location, including coordination with interior designers, contractors, and other external vendors.
- Manage ongoing relationships with office service providers such as maintenance, cleaning, security, and co-working or property teams.
- Assist with office equipment setup, workspace allocation, and facilities-related improvements.
Employee Experience & Culture
- Organize and execute company events such as office open days, volunteer activities, and Plaud Anniversary celebrations.
- Contribute to employee experience programs that foster engagement, belonging, and team connection.
- Coordinate logistics for internal gatherings, team-building events, and cultural initiatives.
Brand & Event Support
- Assist with office-related photo and video shoots, showcasing the space and supporting employer branding efforts.
- Support networking events, partner visits, and media engagements held in the office.
- Collaborate with cross-functional teams to ensure events and promotional activities reflect our brand values.
Skills, Qualifications And Experience We Look For
- Bachelor’s Degree in Human Resources, Business Administration, or related field.
- 3+ years of relevant experience in office management and HR, preferably with local exposure.
- Knowledge of basic HR practices and statutory requirements.
- Strong organizational, communication, and interpersonal skills.
- Able to handle confidential matters with discretion and work independently.
- Experience supporting office renovation and/or relocation would be a plus.
What we offer
- Meaningful Ownership An Employee Stock Ownership Plan (ESOP) that gives a real stake in Plaud’s long-term success.
- High-Impact Environment Work in a fast-moving, product-driven environment where your ideas directly shape the future of AI productivity.
- Competitive Compensation $60k-$110k base salary+ performance bonus+Equity
- Comprehensive Health & Retirement Benefits Top-tier medical, dental, and vision insurance for employees and dependents, supported by a generous employer subsidy, plus a 401(k) retirement plan with company matching for full-time employees.
- Time Off & Workplace Benefits Unlimited PTO, plus 13 paid holidays, 12 weeks of fully paid parental leave for all parents, a hybrid work model with a minimum of three in-office days per week, and access to high-quality office snacks, drinks, and equipment.
- Cutting-Edge AI Tools for Productivity Access to best-in-class AI tools, including Cursor, GPT models, Gemini, Claude, and other frontier AI systems to maximize engineering and execution efficiency.
- Best-in-Class Equipment Choice of top-spec laptops, high-performance workstation setups, and cutting-edge Plaud devices for all new hires.
- Team & Culture Annual company offsites, team events, and a culture that values craftsmanship, ownership, and velocity.
Key skills/competency
- Office Operations
- Facilities Management
- Vendor Management
- Employee Experience
- Event Coordination
- HR Practices
- Budget Management
- Procurement
- Interpersonal Skills
- Confidentiality
Skills & topics
- Office Administrator
- Office Management
- HR Administration
- Facilities Management
- Event Planning
- Procurement
- Vendor Relations
- San Francisco Jobs
- AI Company
- Startup
How to get hired
- Tailor your resume: Highlight relevant office management and HR experience. Quantify achievements and use keywords from the job description.
- Craft a compelling cover letter: Express your enthusiasm for Plaud's mission and AI focus. Showcase your organizational and interpersonal skills.
- Prepare for interviews: Be ready to discuss your experience in office operations, event planning, and vendor management.
- Demonstrate cultural fit: Research Plaud's values and be ready to share examples of fostering a positive work environment.
Technical preparation
Familiarize yourself with office management software.,Review basic HR practices and statutory requirements.,Understand budgeting and expense tracking methods.,Practice scheduling and calendar management tools.
Behavioral questions
Describe a time you managed conflicting priorities.,How do you handle confidential information?,Give an example of improving office efficiency.,How do you foster a positive team environment?
Frequently asked questions
- What are the typical working hours for the Office Administrator role at Plaud?
- While the exact hours can vary, Plaud operates on a hybrid model with a minimum of three in-office days per week. Standard business hours are expected, with flexibility for event coordination or urgent operational needs.
- What kind of office environment can I expect at Plaud?
- Plaud offers a vibrant, creativity-fueled work atmosphere with a culture that values craftsmanship, ownership, and velocity. You'll work with passionate teammates on cutting-edge AI technology.
- Is there room for career growth in this Office Administrator position at Plaud?
- Yes, Plaud champions continuous learning and fast career development. This role offers exposure to various facets of office management and HR, providing opportunities for growth within the company.
- What are Plaud's core values regarding data security and privacy?
- Plaud is deeply committed to data security and privacy, holding ISO 27001, ISO 27701, GDPR, SOC 2, HIPAA, and EN 18031 compliance. This is a foundational aspect of their operations.
- Does Plaud offer comprehensive benefits for its employees?
- Absolutely. Plaud provides competitive compensation including salary, bonus, and equity, along with top-tier medical, dental, and vision insurance, a 401(k) with company matching, and generous paid time off.
- What is Plaud's approach to employee well-being and work-life balance?
- Plaud supports work-life balance with unlimited PTO, 13 paid holidays, 12 weeks of fully paid parental leave, and a hybrid work model. They also provide excellent office amenities.
- How does Plaud leverage AI tools for productivity?
- Employees have access to cutting-edge AI tools such as Cursor, GPT models, Gemini, and Claude to maximize efficiency in their roles.