Associate, Fund Operations & Fund Administration

About PIMCO

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

The Team

The Funds Business Group manages the operation and administration of PIMCO’s global public and private Funds. This role sits within the APAC Funds Business Group which has teams across Singapore, Hong Kong, Tokyo, Taipei, Sydney and Shanghai. The Australian Funds team, in which this role sits, is located in Sydney and is responsible for the operation and administration of PIMCO Australia Funds.

PIMCO has strong partnerships with key vendors in a global outsourced model. In Australia, the Funds team is responsible for oversight of our strategic partner State Street, who have been appointed for Fund Administration & Custodian services for our Australian Funds, as well as PwC as Fund Auditor and EY as Fund Tax Advisor.

The Role

The Associate, Fund Operations & Fund Administration role reports into the Vice President, Australian Funds and will support workflows across both Fund Operations & Fund Administration for the PIMCO Australian Funds team. This role has a key focus on an individual who has operational experience with Australian Funds and who can effectively manage workflows that ensure high levels of operational service delivery. The role is best suited to candidates who have experience in working on a wide range of operational tasks simultaneously. The key operational functions for which this role will be responsible are detailed below:

• Fund Cash Flows: Coordinating information about cash flows and funding requirements for PIMCO Funds and communicating to the PIMCO trade floor teams.
• Fund NAVs: Review of the Fund Valuations (NAVs) calculated by the Fund Administrator (external service provider) to ensure accuracy before release to market.
• Investor Servicing: Overseeing the Registry (external service provider) for the onboarding, AML / KYC reviews, transactions monitoring, email and call queries from Fund investors.
• Fund Financial Reporting & Audit: Coordinating the Fund Administrator and Fund Auditor for the Annual and Semi-Annual preparation of Financial Statements for the Australian Funds.
• Fund Distributions & Tax Deliverables: Managing the Fund Administrator and Fund Tax Advisor for the Monthly and Quarterly preparation of Fund Distributions as well as the reporting requirements per Tax Governance policy (i.e. Fund Tax Returns, AMMA Statements, AIIR Lodgement, TFN Reporting etc).
• Fee & Cost Disclosures: Production and review of Fee & Cost disclosures for the Australian Funds. Working with technology teams to source data, compiling and validating results and providing information to the account management teams.
• Fund Fees: Overseeing the processes around Management Fees for the Funds, including checking of fee accruals, preparation of invoices for fee collection and management of any fee rebate arrangements.
• Service Provider Oversight & Incident Management: Oversight of vendors to ensure service quality and coordination of periodic due diligence programs. Working with Legal & Compliance teams on managing any operational incidents.

In addition to these business-as-usual tasks, this role will also be involved from time to time in projects to enhance operating process and implement change internally (and with vendors).

Required Qualifications & Competencies

• Bachelor’s degree in a Business-related field preferred and any post graduate study (CFA or similar highly regarded).
• 5 + years’ experience within Fund Operations of an Asset Management firm is preferred for this role.
• Understanding of the Australian Regulatory environment for Managed Investment Schemes, AASB Standards for Fund Financial Reporting requirements and Tax Regulations for Managed Investment Trusts.
• Previous experience in Product Management highly regarded.
• Ability to learn and master new concepts and processes quickly.
• Inquisitive nature to learn and build on knowledge base.
• Ability to manage small projects of work alongside business as usual.
• Strong analytic approach and problem solving skills required.
• Ability to communicate effectively across different business stakeholders.
• Well organised and able to manage / prioritise competing deadlines.
• Proficient in all Microsoft office applications with experience in excel.

Key skills/competency

• Fund Operations
• Fund Administration
• NAV Review
• Investor Servicing
• Financial Reporting
• Tax Compliance
• Vendor Oversight
• Regulatory Compliance
• Process Improvement
• Excel Proficiency