AR and AP Specialist
PhoenixTeam · United States
- Hybrid
- Full-time
- $65,000 / year
- United States
Job highlights
- Process AR/AP for federal government contracts.
- Ensure accurate invoicing, payments, and records.
- Reconcile financial data and track contract funding.
- Maintain compliance with policies and regulations.
- Support finance team and external partners.
About the role
Accounts Receivable and Accounts Payable Specialist (Federal Program Support)
Location: Remote or Hybrid (Washington, DC preferred)
Client: Federal Government
Reports To: Comptroller
Who We Are
PhoenixTeam is a technology and advisory firm specializing in mortgage and financial services transformation across the federal and commercial sectors. We partner with agencies to bring structure, execution, and accountability to complex, mission critical programs. We are known for stepping into high stakes environments, strengthening operations, and delivering outcomes that matter.
The Role
We are seeking an Accounts Receivable and Accounts Payable Specialist to support financial operations for a federal government contract. This is an entry level role focused on day to day financial processing, accuracy, and compliance. You will play a key role in ensuring invoices, payments, and financial records are managed in a timely and accurate manner. You will work closely with the Finance team, program leadership, and subcontractors to support smooth financial operations across the contract.
What You Will Do
Accounts Receivable
- Prepare and submit invoices in accordance with contract requirements and timelines
- Track receivables and follow up on outstanding invoices
- Reconcile billed amounts with contract funding and approved work
- Maintain accurate records of invoicing and collections
Accounts Payable
- Process vendor and subcontractor invoices in a timely and accurate manner
- Validate invoices against contract terms, purchase orders, and approved funding
- Coordinate with internal teams to resolve discrepancies
- Support timely payments to vendors and subcontractors
Financial Tracking and Reconciliation
- Maintain organized and accurate financial records
- Reconcile invoices, payments, and account balances
- Assist in tracking contract funding and expenditures
Compliance and Documentation
- Ensure all financial activities align with contract requirements and internal policies
- Maintain documentation to support audits and financial reviews
- Follow established financial controls and processes
Coordination and Support
- Communicate with internal teams and external partners regarding invoices and payments
- Support the Finance team with reporting and administrative tasks
- Assist with ad hoc financial requests as needed
What You Bring
- 1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support
- Basic understanding of invoicing, billing, and payment processing
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Excel and financial systems
Preferred
- Experience supporting federal government contracts
- Familiarity with contract invoicing requirements or government billing systems
- Experience working with subcontractors or vendor management
How You Work
- Detail oriented and organized
- Reliable and consistent in execution
- Proactive in following up on outstanding items
- Clear and professional communicator
- Willing to learn and grow within a structured environment
Why PhoenixTeam
- Gain experience supporting federal programs and financial operations
- Be part of a team focused on accountability and execution
- Build foundational skills in government contract financial management
Key skills/competency
- Accounts Receivable
- Accounts Payable
- Financial Operations
- Federal Government Contracts
- Invoicing
- Payment Processing
- Reconciliation
- Microsoft Excel
- Financial Systems
- Compliance
Skills & topics
- Accounts Receivable
- Accounts Payable
- AR AP Specialist
- Financial Operations
- Federal Contracts
- Invoicing
- Payment Processing
- Reconciliation
- Accounting Support
- Entry Level Accounting
- Microsoft Excel
- Financial Systems
- Government Billing
- Subcontractor Management
- Compliance
- Remote
- Hybrid
- Washington DC
How to get hired
- Tailor your resume: Highlight AR/AP experience and federal contract support.
- Emphasize skills: Showcase attention to detail and proficiency in Excel.
- Address preferred qualifications: Mention any federal government contract experience.
- Prepare for interviews: Be ready to discuss your experience with financial systems.
- Follow instructions: Submit your application precisely as requested by PhoenixTeam.
Technical preparation
Master Microsoft Excel functions for finance.,Practice invoice validation and data entry.,Understand basic accounting principles.,Familiarize with financial system workflows.
Behavioral questions
Describe a time you ensured accuracy in financial data.,How do you manage multiple deadlines effectively?,Explain your approach to resolving payment discrepancies.,How do you ensure compliance with regulations?
Frequently asked questions
- What does an Accounts Receivable and Accounts Payable Specialist do at PhoenixTeam?
- As an AR/AP Specialist at PhoenixTeam, you'll manage daily financial processing for federal government contracts, focusing on accurate invoicing, payment processing, record maintenance, and compliance. You'll work closely with the finance team, program leadership, and subcontractors to ensure smooth financial operations.
- Is this Accounts Receivable and Accounts Payable Specialist role remote?
- This role offers flexibility, being either remote or hybrid. While remote is an option, a preference for the Washington, DC area is noted if you are considering a hybrid arrangement.
- What experience is required for the Accounts Receivable and Accounts Payable Specialist position?
- The position requires 1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support. A basic understanding of invoicing, billing, and payment processing, along with strong attention to detail and proficiency in Microsoft Excel and financial systems, are essential.
- What are the preferred qualifications for the AR/AP Specialist role at PhoenixTeam?
- Preferred qualifications include experience supporting federal government contracts, familiarity with contract invoicing requirements or government billing systems, and experience working with subcontractors or vendor management. These would make your application stronger.
- What is the work environment like at PhoenixTeam for an AR/AP Specialist?
- PhoenixTeam fosters an environment focused on accountability and execution. For this AR/AP Specialist role, you'll be part of a team that values detail-oriented work, reliability, clear communication, and a willingness to learn and grow within a structured setting supporting federal programs.
- How can I demonstrate my suitability for the AR/AP Specialist role at PhoenixTeam?
- You can demonstrate your suitability by highlighting your experience in AR/AP processes, your meticulous attention to detail, your proficiency with financial systems and Microsoft Excel, and any experience you have with federal government contracts. Your ability to manage multiple tasks and meet deadlines is also key.