Executive Assistant

About Persona

Persona is a leading company that connects top startups with global talent, striving for a future where everyone finds their ideal role and companies discover the world's best professionals. Founded by Stanford University graduates, Persona collaborates with rapidly growing technology startups, many of which are backed by prominent investors such as Founders Fund, Sequoia Capital, and Andreessen Horowitz.

As a talent agency, Persona specializes in recruiting, training, and staffing talented remote professionals. This unique opportunity allows you to work closely with the future leaders of the tech world, assisting them in scaling their organizations and achieving significant success. Persona is dedicated to supporting its hires with comprehensive training, mentoring, and technology resources, ensuring they thrive and are content in their roles. A large international team is committed to the well-being and career development of new team members, aiming to provide excellent long-term career opportunities.

Who’s building Persona?

Persona is built by a global team of passionate problem solvers who are enthusiastic about creating innovative solutions and ensuring customer satisfaction. The team comprises motivated, hard-working individuals from across the globe, united by a strong culture of continuous learning and improvement.

About the Executive Assistant Role

Persona is seeking Executive Assistants to support its clients in operating and scaling various aspects of their expanding businesses. As an Executive Assistant, you will be a skilled problem solver, adept at building processes, and effective in communicating with diverse stakeholders across a wide range of projects. A deep understanding of prioritization is essential to ensure that all projects and requests deliver the highest value. You must be confident and competent in making sound decisions, especially concerning confidential matters. We are looking for an individual who takes immense pride in their work quality and enjoys maintaining an organized, proactive approach.

Responsibilities—what you'll do:

• Streamlining and maintaining internal processes that support top-ranking executives company-wide, coordinating internal and external resources to expedite workflow.
• Liaising between upper management and employees, managing communication with internal and external executives on various projects and tasks.
• Managing professional and personal scheduling for C-Level executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Organizing and prioritizing work to ensure senior executives' top goals are met, company goals are achieved, and best practices are upheld.
• Maintaining professionalism and strict confidentiality with all materials, exercising discretion and due diligence when interacting with clients and stakeholders.

Requirements:

• 4+ years of direct hands-on experience as an Executive Assistant or supporting one or more executives.
• Significant experience managing office procedures and working with sensitive corporate information.
• Strong knowledge of cloud systems, online calendars, and other related solutions.
• Fully fluent in English.
• Skilled in the use of apps and technology.
• Ability to commit long-term and full-time.
• Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time).
• This position is for serious, career-oriented candidates.

Qualities we look for:

• Impeccable interpersonal and communication skills, including the ability to present information confidently, clearly, and concisely across different media.
• Building relationships is one of your core competencies.
• Agile and able to manage assigned duties with a high degree of prioritization.
• Proven ability to take initiative, anticipate and solve problems, and make decisions with minimal supervision.
• Able to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of professionalism.

What Persona offers:

• Industry-leading salaries, well above market average.
• Permanent ability to work from anywhere in the world.
• Opportunities for growth and advancement.
• A fast-paced and collaborative environment.
• Warm and friendly company culture.
• Full benefits.

Benefits at Persona:

• Health insurance subsidy.
• Unlimited paid time off (paid sick and vacation leaves).
• Annual bonuses based on performance.
• Monthly tech allowance.
• Opportunity to be paid in your currency of choice.
• Others depending on seniority.

This is a full-time and long-term remote role, dedicated to serving one of Persona's clients. Persona is looking for individuals ready to fully commit their time and energy to a single company's growth. All roles are 100% work-from-anywhere. Persona provides guidance for those new to working for a U.S. company. Once hired, you will be carefully matched with a client company that aligns with your career background, skills, and goals.

Key skills/competency:

• Executive Support
• Process Streamlining
• Stakeholder Communication
• C-Level Scheduling
• Confidentiality Management
• Prioritization
• Cloud Systems
• Online Calendars
• Problem-Solving
• Relationship Building