Executive Assistant (Work From Home)
Persona · EMEA
- Hybrid
- Full-time
- $100,000 / year
- EMEA
Job highlights
- Support C-level executives remotely.
- Manage complex scheduling and travel logistics.
- Handle confidential information with discretion.
- Build and streamline internal processes.
- Advance your career in a growing company.
About the role
About Persona
Persona is where the world’s best companies and the world’s best talent meet. We place exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth. Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. Project management, operations, finance, design, marketing, customer success, and more. One person, one dedicated client, built to last. The bar is the highest in the industry. More than 200,000 people apply every month, and fewer than 1 in 2,000 are accepted. If you make it, you join a network of people who have cleared a standard most companies couldn’t recruit for on their own, and you get the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world. Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but the systems that connect talent to opportunity are broken. We’re rebuilding them, and we’ve grown into one of the fastest-growing companies in the global talent industry doing it. We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, we’d like to meet you.Role Summary
We are seeking an experienced Executive Assistant to support C-level executives at a fast-growing client company. This role is a step above general administrative support: you will own complex calendaring, travel logistics, communication management, and confidential information across multiple stakeholders. The ideal candidate is a strong process-builder, exceptional communicator, and independent decision-maker comfortable representing executives with discretion.Key Responsibilities
- Streamline and maintain internal processes that support C-level executives company-wide
- Liaise between upper management and employees; manage internal/external executive communication
- Manage professional and personal scheduling for C-level: agendas, mail, email, calls, travel, client management
- Organize and prioritize work to ensure executives' top goals are met
- Coordinate complex domestic and international travel; build itineraries and contingencies
- Handle expense reports, reimbursements, and credit card reconciliations
- Maintain professionalism and strict confidentiality with all materials
- Exercise discretion when interfacing with clients, partners, and stakeholders
- Prepare and format documents, decks, and reports to a high standard
Required Qualifications
- 4+ years of direct hands-on experience as an Executive Assistant supporting one or more executives
- Significant experience managing office procedures and sensitive corporate information
- Strong knowledge of cloud systems, online calendars, and modern productivity tools
- Excellent written and verbal communication; ability to present clearly across media
- Ability to handle confidential information with discretion and adapt to shifting demands
- Fully fluent in English
- Skilled in modern productivity apps
- Ability to commit long-term and full-time
- Ability to work U.S. business hours (PT, CT, or ET)
Preferred Qualifications
- Prior experience supporting startup founders, VCs, or partners at professional services firms
- Familiarity with executive scheduling tools (Calendly, Reclaim, Motion)
- Experience handling personal and family logistics in addition to business duties
Tools & Technologies
Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign, travel-booking platformsCore Competencies
- Impeccable interpersonal and communication skills
- Relationship-builder across stakeholders
- Agile prioritizer of competing demands
- Takes initiative; anticipates and solves problems with minimal supervision
- Discreet, adaptable, and consistently professional
What We Offer
- Best salaries in the industry
- Permanent ability to work from anywhere in the world
- Opportunities for growth and advancement
- A fast-paced and collaborative environment
- Warm and friendly company culture
- Full benefits
Benefits at Persona
- Health insurance subsidy
- Unlimited paid time off (paid sick and vacation leaves)
- Annual bonuses based on performance
- Monthly tech allowance
- Opportunity to be paid in your choice of currency
- Others depending on seniority
Key skills/competency
- Executive Assistant
- C-level Support
- Calendar Management
- Travel Coordination
- Communication Management
- Confidentiality
- Process Improvement
- Stakeholder Management
- Remote Work
- Productivity Tools
Skills & topics
- Executive Assistant
- Remote EA
- C-level Support
- Virtual Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Communication Management
- Confidentiality
- Productivity Tools
How to get hired
- Tailor your resume: Highlight your 4+ years of EA experience and success in managing sensitive information and complex logistics. Use keywords from the job description.
- Showcase your skills: Emphasize your proficiency with productivity tools, cloud systems, and excellent communication abilities in your application.
- Prepare for interviews: Be ready to discuss how you've handled confidential information, built processes, and managed executive schedules.
- Demonstrate initiative: Highlight examples of problem-solving and taking ownership without direct supervision.
- Express long-term commitment: Convey your desire for a stable, long-term role and ability to work U.S. business hours.
Technical preparation
Master Google Workspace and Microsoft Office.,Become proficient with Calendly, Notion, Asana.,Practice using Slack and Zoom for communication.,Familiarize with travel booking and expense platforms.
Behavioral questions
How do you handle competing executive priorities?,Describe a time you managed confidential information.,How do you build relationships with stakeholders?,Give an example of taking initiative to solve a problem.
Frequently asked questions
- What are the benefits of being an Executive Assistant at Persona?
- As an Executive Assistant at Persona, you'll receive industry-leading pay, a permanent work-from-anywhere opportunity, health insurance subsidy, unlimited paid time off, annual bonuses, and a monthly tech allowance. You'll also have opportunities for career growth within a fast-paced, collaborative environment.
- How does Persona ensure a good match between Executive Assistants and client companies?
- Persona carefully matches Executive Assistants to client companies based on your career background, skills, and goals. This ensures a dedicated, long-term role where you can make a significant impact and build a lasting career.
- What is the application process like for an Executive Assistant role at Persona?
- The application process at Persona is highly selective, with fewer than 1 in 2,000 applicants being accepted. It involves rigorous evaluation to ensure only the most qualified candidates are placed in roles with ambitious companies.
- Can I work from anywhere in the world as an Executive Assistant for Persona?
- Yes, all roles at Persona, including the Executive Assistant position, are 100% remote and offer a permanent ability to work from anywhere in the world. However, you will need to be able to work U.S. business hours (PT, CT, or ET).
- What kind of executives will I be supporting as an Executive Assistant?
- You will be supporting C-level executives at fast-growing client companies. This involves complex calendaring, travel logistics, communication management, and handling confidential information across multiple stakeholders.
- What are the core competencies Persona looks for in an Executive Assistant?
- Persona seeks Executive Assistants with impeccable interpersonal and communication skills, the ability to build relationships across stakeholders, agile prioritization of competing demands, initiative to solve problems with minimal supervision, and discretion, adaptability, and professionalism.
- Is this a full-time or part-time Executive Assistant role?
- This is a full-time, long-term role dedicated exclusively to one client company. Persona focuses on placing talent into stable, long-term career opportunities.