Executive Assistant

About Persona

Persona is a leading talent agency specializing in connecting top startups with skilled remote professionals globally. Our vision is to empower individuals to find their ideal roles and enable companies to discover world-class talent, facilitating growth for the next generation of industry leaders. Founded by Stanford graduates, Persona partners with fast-growing technology startups, many backed by premier investors like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

We recruit, train, and staff talented remote professionals, providing opportunities to work with future titans of industry. Persona offers comprehensive support, including training, mentoring, and technology resources, ensuring team members thrive. Our large international team is dedicated to fostering long-term career growth and happiness for everyone who joins.

Who's Building Persona?

Persona is built by a global team of passionate problem-solvers united by a culture of continuous learning and improvement. We are motivated, hard-working individuals dedicated to building innovative solutions and ensuring customer satisfaction.

About the Executive Assistant Role

We are seeking dedicated Executive Assistants to support our clients in operating and scaling their rapidly growing businesses. As an Executive Assistant, you will be a proactive problem-solver, adept at building efficient processes and communicating effectively with diverse stakeholders across various projects. A deep understanding of prioritization is crucial to ensure tasks and requests align with the highest value objectives. You will confidently handle confidential matters and make sound decisions, taking immense pride in the quality of your work and your ability to stay organized and proactive.

Responsibilities of an Executive Assistant

• Streamlining and maintaining internal processes for high-ranking executives, coordinating resources to expedite workflows.
• Liaising between upper management and employees, managing communication with internal and external executives on various projects.
• Managing professional and personal scheduling for C-Level executives, including agendas, mail, email, calls, travel, client management, and other logistics.
• Organizing and prioritizing work to meet senior executives' top goals, achieve company objectives, and uphold best practices.
• Maintaining strict professionalism and confidentiality with all materials, exercising discretion when interacting with clients and stakeholders.

Requirements

• 4+ years of direct, hands-on experience as an Executive Assistant, specifically supporting one or more executives.
• Significant experience managing office procedures and handling sensitive corporate information.
• Strong knowledge of cloud systems, online calendars, and other relevant digital solutions.
• Fully fluent in English, with excellent communication skills.
• Skilled in using various apps and technology.
• Ability to commit long-term and full-time.
• Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time).
• Career-oriented candidate demonstrating serious commitment.

Qualities We Look For

• Impeccable interpersonal and communication skills, presenting information confidently, clearly, and concisely across different media.
• Proven ability to build strong relationships.
• Agile and capable of managing assigned duties with a high degree of prioritization.
• Demonstrated initiative, problem-solving abilities, and decision-making skills with minimal supervision.
• Ability to handle confidential information with discretion, adapt to competing demands, and maintain the highest level of professionalism.

What Persona Offers

• Industry-leading salaries, well above market average.
• Permanent ability to work from anywhere in the world.
• Significant opportunities for growth and advancement.
• A fast-paced and collaborative work environment.
• A warm and friendly company culture.
• Full benefits package.

Benefits at Persona

• Health insurance subsidy.
• Unlimited paid time off (sick and vacation leaves).
• Annual bonuses based on performance.
• Monthly tech allowance.
• Opportunity to be paid in your currency of choice.
• Other benefits depending on seniority.

This is a full-time, long-term role dedicated to one of our esteemed clients. We seek individuals ready to fully commit their time and energy to a single company, fostering growth and development alongside them. All roles at Persona are 100% work-from-anywhere. We provide comprehensive guidance and assistance for setting up as a remote professional, especially for those new to working with U.S. companies. Upon hiring, we carefully match you with a client company that perfectly aligns with your career background, skills, and goals.

Key skills/competency

• Executive Support
• Process Optimization
• Calendar Management
• Communication Management
• Confidentiality
• Prioritization
• Travel Coordination
• Client Relations
• Cloud Systems
• Stakeholder Communication