Office Coordinator

Office & Administrative Support

Provide day-to-day administrative support including answering phones, printing documents, managing calendars, and handling mail, packages, shipping, and couriers. Serve as a point of contact for internal staff, visitors, vendors, and external partners with a high level of professionalism and service. Assist with document preparation, contract drafting, filing, and general administrative tasks across multiple practice areas. Handle expense reimbursements, travel logistics, and ad hoc administrative support for senior management.

Office Operations & Coordination

Support the Office Manager with scheduling and coordinating office meetings, internal/external events, social gatherings, and studio functions. Coordinate logistics for Lunch & Learns, including scheduling, room setup, and vendor/representative coordination. Order and manage office supplies, groceries, stationery, and personal care items; ensure kitchens are clean, stocked, and organized. Maintain a professional appearance of reception areas, conference rooms, and common spaces. Act as liaison to Building Management and Parking services.

Resource & Facility Management

Organize and maintain the Resource Library, ensuring materials and samples are stocked and up to date. Assist with office furniture setup, event layouts, and office tours as needed.

Additional Duties

Support internal initiatives, special projects, and other administrative tasks as assigned. Adapt to changing priorities and provide flexible support to meet studio needs.

Qualifications

Education & Experience

• 1–3+ years of relevant administrative or office coordination experience.
• Professional licensure not required.

Skills & Proficiencies

• Strong verbal, written, organizational, and interpersonal communication skills.
• Excellent attention to detail with strong time-management and multitasking abilities.
• Ability to work independently, execute tasks efficiently, and learn quickly.
• High service orientation with a flexible, proactive, and collaborative mindset.

Software

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with Deltek Vision preferred.

Key skills/competency

• Administrative Support
• Office Coordination
• Calendar Management
• Event Planning
• Resource Management
• Vendor Management
• Microsoft Office Suite
• Organizational Skills
• Communication Skills
• Time Management