Personal Assistant/Secretary

Job Summary

Pearce Webster Dugdale's, a legal firm with over 100 years of history, is seeking a full-time, on-site Personal Assistant/Secretary. This role is based in Southbank, Melbourne, and involves providing comprehensive administrative and secretarial support to a Senior Commercial lawyer and a junior solicitor specializing in Wills and deceased estates litigation files.

Key Responsibilities

• Manage schedules and diaries effectively for legal professionals.
• Organize and maintain legal documents and client files with precision.
• Provide comprehensive executive administrative support to the legal team.
• Handle various clerical tasks, including correspondence and record keeping.
• Ensure excellent communication with clients and external stakeholders.
• Implement effective time management strategies for daily operations.

Qualifications

• Strong skills in Personal Assistance and Executive Administrative Assistance.
• Proficiency in Diary Management and exceptional organizational abilities.
• Excellent Communication skills for interacting with clients and team members effectively.
• Solid Clerical Skills, including file management, record keeping, and handling correspondence.
• Detail-oriented with strong time management and multitasking capabilities.
• Professional demeanour and unwavering confidentiality in handling sensitive information.
• Proficiency in using productivity tools such as Microsoft Office Suite.
• Experience with PEXA is required.

Key skills/competency

• Administrative Support
• Executive Assistance
• Diary Management
• Client Communication
• Document Management
• Clerical Tasks
• Time Management
• Microsoft Office
• PEXA
• Confidentiality