Executive Assistant

Executive Assistant at PayPal

PayPal has been revolutionizing commerce globally for more than 25 years, creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure. We empower consumers and businesses in approximately 200 markets to join and thrive in the global economy. Our global network connects hundreds of millions of merchants and consumers, facilitating transactions and payments online and in person. We offer a variety of proprietary payment solutions and enable consumers to exchange funds safely with merchants using diverse funding sources. Our products like PayPal, Venmo, and Xoom also simplify fund transfers between friends and family. We provide merchants with end-to-end payment solutions, instant access to funds, and tools to connect with customers, manage exchanges, and mitigate risk. We facilitate cross-border shopping and help merchants expand their global reach by reducing complexity.

Our Values

Our core values of Inclusion, Innovation, Collaboration, and Wellness guide our daily business operations. These values ensure we work as one global team, prioritizing our customers and taking care of ourselves, each other, and our communities.

Job Description Summary

This role provides essential day-to-day support to management, ensuring smooth and efficient operations. The Executive Assistant will manage schedules, coordinate meetings, and handle expense tracking for Vice Presidents. Responsibilities include preparing reports, organizing travel arrangements, and maintaining databases and SharePoint sites to ensure data accuracy, organization, and accessibility. The role may also involve assisting with project management tasks, liaising with other departments, and ensuring deadlines are met. This position typically supports two or more Vice Presidents.

Essential Responsibilities

• Manages the executive's calendar and daily workflow with minimal instruction.
• Performs general administrative duties including managing travel, expenses, department distribution lists, purchase orders, and ordering supplies in accordance with standard procedures.
• Engages and collaborates with the immediate team and internal partners.
• May act as a delegate for the executive in reviewing and approving expense reports.
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive and team.
• Collaborates regularly with peers and internal partners while developing and maintaining strong relationships.

Minimum Qualifications

• 3 years of relevant work experience.

Additional Responsibilities and Preferred Qualifications

The base pay for this role depends on location, experience, and expertise. For New York City, New York, the pay range is ($34.37 - $49.18 Hourly). Additional compensation may include an annual performance bonus or other incentive compensation as applicable.

PayPal does not charge candidates any fees for applications or services. Be aware of potential recruitment fraud.

PayPal utilizes a balanced hybrid work model, with 3 days in the office for collaboration and 2 days at home or in the office for flexibility.

Our Benefits

PayPal offers benefits to help employees thrive, including a flexible work environment, employee stock options, health and life insurance, and resources for financial, physical, and mental well-being.

Commitment to Diversity and Inclusion

PayPal is committed to equal employment opportunity and provides reasonable accommodations for individuals with disabilities. We foster an environment of belonging where all employees feel included and valued.

Key skills/competency

• Executive Assistant
• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Project Management Support
• Database Management
• SharePoint
• Process Improvement
• Relationship Building