Procurement Specialist

Procurement Specialist

Are you a self-motivated, difference maker with a growth mindset? If you answered yes, then we're excited to hear from you.

We're looking for an Procurement Specialist to join our growing team of here at PEC (Pacific Energy Concepts), but, before we dive into the nitty-gritty, we'd love to tell you a bit about us.

We've been around for over 15 years and are an innovative, growing company that's making a significant, industry-wide impact. We work hard, laugh hard, and create truly amazing things together. Our core values- Build to Last, Do the Right Thing, Play to Win, and Push the Envelope, aren't the typical empty talking points you'll find floating around, they're fundamental to the people we are and the people we hire. Our mission is impact, and our energy-efficiency solutions yield results that advance our clients' businesses on a larger scale.

We're North America's most innovative energy optimization company. We deliver customized energy-efficiency solutions (like LED, advanced controls, Energy Monitoring, and EV Charging Stations) that go beyond energy savings, helping our partners "run efficient, save money, and work happy" all while reducing their carbon footprint.

With deep knowledge of the energy-efficiency industry, we are experts in designing, developing, and deploying targeted solutions in complex and specialized environments. This is why brands like Costco, IKEA, Jeld-Wen and Alaska Airlines (to name a few of the 5000+ companies we work with) put their trust in us.

The Job

The Procurement Specialist owns end-to-end procurement operations across energy efficiency projects. This role drives accurate and timely execution of material procurement, vendor coordination, and cross-functional communication to ensure seamless project delivery. The ideal candidate is highly detail-oriented, organized, and solutions-focused, with the ability to independently manage multiple product lines and vendor relationships while maintaining data integrity across integrated business systems.

This is an in-office position based full-time in our Downtown Vancouver office.

The salary range for this position is $62,000 - $77,000

Essential Duties

• Own end-to-end procurement lifecycle from request through delivery
• Act as primary point of contact for vendors and internal stakeholders, driving alignment and accountability
• Own procurement timelines and proactively mitigate risks to project delivery
• Manage vendor performance, including escalation, negotiation, and accountability for timelines and deliverables

General Duties

• Ensure complete and accurate procurement records at all times, including purchase order logs, vendor quotes, subcontractor documentation, and compliance materials
• Own end-to-end purchase order lifecycle from submittal through fulfillment, ensuring execution aligns with approved requests and project requirements
• Proactively track order delivery status and take swift corrective action to resolve delays or discrepancies with vendors, protecting project timelines and on-site delivery commitments
• Own the flow of Purchase Order and Material & Service Requests tasks in task management platform and ensure data integrity of Procurement related properties across multiple integrated systems including CRM and Accounting software
• Serve as the primary point of contact for internal stakeholder inquiries, delivering timely and accurate updates on lead times, availability, and shipment status
• Lead vendor coordination meetings to confirm order status, expedite lead times, and resolve order-related inquiries with professionalism and accountability
• Verify vendor invoices against purchase orders and partner with Accounting to ensure invoice reconciliation accuracy and audit readiness
• Prepare and maintain Reseller's Certification documentation required for vendor transactions, ensuring completeness and compliance
• Execute and track subcontractor agreements and Master Service Agreements (MSAs) to ensure contractual compliance and documentation accuracy
• Verify Subcontractor validity and contractor state status for each labor request. Escalate to Project Manager and Project Support for non-verified subcontractor selection
• Identify and implement improvements to procurement workflows, documentation processes, and system integrations to enhance operational efficiency
• Perform other duties as assigned

Requirements

• Bachelor's degree in Business, Supply Chain, or a related field; 3-7 years of relevant procurement or operations experience; or or an equivalent combination of education and experience
• Demonstrated experience in procurement, purchasing, or supply chain operations; background in construction, energy, or energy efficiency sectors strongly preferred
• Proficiency in Microsoft 365 and other task management, CRM, or accounting software required; hands-on experience with platforms such as NetSuite, HubSpot, Sage Intacct, QuickBooks, Smartsheet, or Wrike strongly preferred
• Exceptional attention to detail and accuracy in high-volume, fast-paced procurement environments
• Skilled at navigating vendor disputes, supply chain disruptions, and internal stakeholder conflicts with composure, persistence, and professionalism
• Excellent communication skills (both written and verbal) and vendor-facing professionalism
• Ability to multi-task and manage competing priorities in a fast paced and deadline-driven environment, with minimal supervision
• Strong internal stakeholder partnership skills with a solutions-oriented, service-driven approach
• Self-directed and proactive, with a track record of identifying issues and taking initiative before they escalate
• Strategic thinking applied to procurement planning, risk anticipation, and vendor relationship management
• Analytical approach to process evaluation, with a demonstrated focus on continuous improvement and operational efficiency

Certificates, Licenses and/or Registrations

• A valid, insurable driver's license is required.

PEC is not able to provide sponsorship for work visas. All applicants must be currently authorized to work in the United States on a permanent basis.

Benefits

A few of the perks of working at PEC

Working with some of the best and brightest in energy-efficiency comes with lots of perks. We're a collaborative bunch who are passionate about our work and devoted to the well-being of our fellow team members. We offer some of the best benefits around and we think you'll be impressed!

• Annual Gain Share Bonus of up-to 10%
• 4% 401k Matching
• Health, Vision, Dental Insurance covered 90%
• Open PTO
• Onsite Gym, weekly lunches, team trips, the list goes on...

A Quick Moment To Brag -- We Were Recently Highlighted By Inc In Their 2025 Best Places To Work And Voted #1 Small Employer By The Oregonian. Check Us Out At

Inc Best Workplaces

& Oregonian Top Workplace

If you want to spend your time doing meaningful work with a company that empowers its team members, then apply here!

PEC is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals.

Employment with PEC is contingent upon completing a drug & background screen.

We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, national origin, religion, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), age, disability, genetic information, citizenship status, veteran status, gender identity/expression, sexual orientation, marital or family status, or any other status protected under applicable federal, state and local laws.

PEC's commitment to providing equal employment opportunities extends to all aspects of employment, including job assignment, compensation, discipline and access to benefits and training.

Key skills/competency

• Procurement Specialist
• End-to-end procurement
• Vendor coordination
• Project delivery
• Supply chain operations
• Negotiation
• Contract management
• Risk mitigation
• Data integrity
• Process improvement