Executive Assistant
Ottomatik.io
Job Overview
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Job Description
Note To Applicants
Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. Note: If you're hired for this role, you may be asked to update your LinkedIn profile :)
About the Executive Assistant Role
We’re hiring a highly reliable Executive Assistant to support two founder-led companies — one in Creative AI (currently fundraising) and one operational business.
This is not a basic admin role. We’re looking for someone who takes ownership, thinks ahead, and gets things done without constant supervision.
What You’ll Do
- Manage calendars, inboxes, and meetings
- Support investor and partner communications
- Own tasks end-to-end (nothing falls through the cracks)
- Create and improve systems (SOPs, summaries, workflows — LLMs welcome)
- Keep files, documentation, and reporting organized
- Anticipate needs and proactively solve problems
What We’re Looking For
- Fluent, natural English (spoken & written)
- Strong attention to detail
- Reliable follow-through
- Ability to build systems, not just execute tasks
- Comfortable working closely with founders
Nice to Have
- Startup or founder support experience
- Strong judgment and proactive mindset
- Basic math / invoice review skills
- Tech-savvy and quick learner
Compensation & Schedule
Compensation: Starting around $2,200 USD/month
Schedule: U.S. time (PST).
Key skills/competency
- Executive Support
- Calendar Management
- Inbox Management
- Investor Relations
- Task Ownership
- Process Improvement
- System Building
- Proactive Problem Solving
- Fluent English Communication
- Documentation Management
How to Get Hired at Ottomatik.io
- Research Ottomatik.io's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor to understand the startup environment.
- Tailor your resume for an Executive Assistant role: Highlight instances of proactive problem-solving, system implementation, and independent task ownership, aligning with the job description.
- Showcase your communication skills: Prepare for an interview demonstrating fluent, natural English. Consider submitting a Loom video to showcase your professional presentation.
- Emphasize remote work readiness: Detail your experience with remote collaboration, time management for U.S. PST hours, and ability to work autonomously and reliably from Latin America.
- Prepare for founder interaction: Be ready to discuss how you support high-level executives, anticipate needs, and maintain strong judgment in fast-paced environments.
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